Letter to the military registration and enlistment office regarding approval of reservation lists. Reservations in organizations Letter to the military registration and enlistment office regarding the destruction of certificates

Every organization is required to maintain military records. To avoid fines, find out who is subject to military registration, prepare the necessary documents and submit information about employees to the military registration and enlistment office on time.

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Military records in an organization are often the responsibility of personnel officers, who are tasked with collecting, systematizing and updating information about the performance of military duties by employees. The work is carried out in two directions - general accounting and reservation of citizens in reserve (GPP).

Which categories of citizens of the Russian Federation are subject to military registration?

For failure to provide information about citizens subject to registration, failure to notify an employee of a call to the military registration and enlistment office and other violations in the field of military registration (VR), the law provides for administrative liability (Articles 21.1, 21.4, 21.2 of the Code of Administrative Offenses of the Russian Federation). To avoid problems during the next inspection, you need to clearly know which categories of citizens are subject to military registration, and promptly draw up lists of employees who meet the established criteria.

Who is not included in the lists

Foreign workers are not considered liable for military service, therefore they are not included in the lists (Article 1 of Law No. 53-FZ of March 28, 1998, Article 15 of Law No. 115-FZ of July 25, 2002).
Women who do not have a military specialty.
Currently undergoing military service.
Permanently residing outside the Russian Federation.
Those serving sentences in prisons.

The General Staff of the Armed Forces of the Russian Federation approved the Methodological Instructions dated July 11, 2017, which lists all categories of personnel subject to registration. These include:

Men of military age (18-27 years) who are not enlisted in the reserves.
Men in reserve and exempt from conscription.
nbsp; Men over 27 years of age who did not serve in the army due to a deferment.
All citizens discharged from the army or undergoing alternative service.
Women who received military specialties.
Specialists trained at military departments of educational institutions.

Important! All eligible employees are taken into account, including those working remotely, part-time or on an external basis. part-time job.

Reservations for citizens in reserve are entrusted to individual employers by order of the Interdepartmental Commission of the RF Armed Forces, executive authorities and local governments. The organization receives ready-made lists of positions and professions or extracts from them. Based on the documents received, you should book suitable employees and fill out Form No. 4 (issued at the military registration and enlistment office). As a rule, we are talking about valuable specialists, representatives of rare professions, and highly qualified managers. Reserved citizens are exempt from conscription for military training and service during mobilization.

What military registration documents does the employer keep?

Maintaining military records in an organization requires the preparation of a number of documents - both for internal use and for transfer to the military registration and enlistment office. First of all, the employer issues an order to organize military registration.

Order on the organization of military registration with expert comments

The document is drawn up in free form and is considered mandatory for any organization.

Experts from the magazine “Personnel Business” will tell you in detail. If the work assignment will be conducted by an employee of the HR department on a part-time basis, do not forget to make appropriate changes to the employment contract, staffing table and time sheet.

Attention! To find out whether the applicant is among those liable for military service, look at page 13 of the internal passport, where the corresponding stamp is placed.

In addition, the employer is responsible for conducting explanatory events with employees, as well as drawing up and maintaining:

file cabinets of personal cards (forms No. T-2, T-2GS) for all employees who are in the reserve and subject to conscription for military service;
log of checks on the state of military registration;

How to keep military records in an organization: step-by-step instructions

Absolutely all enterprises are required to maintain military records, regardless of their field of activity and legal form. Step-by-step instructions will help you understand the intricacies of the process and understand where the organization of military registration in an organization begins.

Step-by-step instructions: maintaining military records in an organization

Step 1: Assign a responsible person. This could be either a company secretary or an employee of the human resources department, or a main employee or an entire department (military registration desk) dedicated exclusively to maintaining military records. The Personnel System expert will tell you: how to determine the number of employees keeping military records in an organization

Step 2. Determine which categories of employees you will work with. Focus on the requirements of the Methodological Recommendations, approved. by the General Staff of the Armed Forces of the Russian Federation on April 11, 2017 and Decree of the Government of the Russian Federation No. 719 of November 27, 2006. If the enterprise maintains not only general records, but also reservations for citizens in reserve, additionally develop documents in accordance with the appendices to the Instructions, approved by Resolution of the Interdepartmental Commission on Reservations No. 664c dated February 3, 2015.

Step 3. Register your employer with the local military commissariat. Here you can also get introductory instructions, methodological instructions, sample documents and advice on controversial or atypical cases. Registration of separate divisions is carried out at the location of branches and representative offices, and not at the parent organization.

Step 4. Prepare all necessary documents: magazines, cards, lists. If possible, automate some of the paperwork using special programs for creating document flow.

You can master methods of competent document management at the HR School:

Step 5. Keep your military registration information up to date. At least once a year, check the data on your personal cards with documents provided by employees or representatives of the military registration and enlistment office, and make the necessary changes.

Step 6: Meet reporting deadlines. The employer is obliged to provide the military registration and enlistment office or local government authorities with information:

for male employees who will turn 17 next year - the age of initial military registration (annually before November 1);
for male employees aged 15 and 16 years (annually in September).
on the employment and dismissal of employees subject to military registration - within two weeks from the date of the event;
about employees who are on the VU - upon request within two weeks.

It is very important not to limit ourselves solely to paperwork, but to conduct full-fledged methodological training of personnel: explain the procedure for mobilization, serve summons, and promptly report calls to the military registration and enlistment office.

VU maintenance checks are carried out regularly. If the company does not yet maintain military records, start with organizational issues: register with the military registration and enlistment office, appoint a responsible employee. If records are being kept, an audit will not hurt: check the data and make sure that you report to the military registration and enlistment office on time, and that all necessary documents are stored in the personnel department or the military registration desk of the enterprise.

Absolutely all employers have the obligation to organize military registration, and its purpose is to meet the needs of the state and help manage available resources during hostilities (in wartime). But first of all, it is necessary to study the documents that regulate the procedure for maintaining military records in the organization. Please note that officials regularly update the regulatory framework, adding new responsibilities for employers, so keep an eye on the amendments.

Currently, military registration is carried out on the basis of the following legal acts:

Federal Law of May 31, 1996 No. 61-FZ “On Defense”;
Federal Law of February 26, 1997 No. 31-FZ “On mobilization preparation and mobilization in the Russian Federation”;
Federal Law of March 28, 1998 No. 53-FZ “On Military Duty and Military Service”;
Decree of the President of the Russian Federation of August 14, 1992 No. 890 “On the organization of work on the reservation of citizens of the Russian Federation who are in the reserve of the Armed Forces of the Russian Federation, federal executive bodies that have reserves, and who work in government bodies, local governments and organizations”;
Decree of the Government of the Russian Federation of November 27, 2006 No. 719 “On approval of the Regulations on military registration”;
Decree of the Government of the Russian Federation dated March 17, 2010 No. 156 “On approval of the Rules for the reservation of citizens of the Russian Federation who are in the reserve of the Armed Forces of the Russian Federation, federal executive bodies with reserves, and working in government bodies, local governments and organizations”;
Instructions for the reservation of citizens of the Russian Federation who are in reserve of the Armed Forces of the Russian Federation, federal executive bodies with reserves, and working in state authorities, local governments and organizations, for the period of mobilization and for wartime dated 02/03/2015 No. 664c;
Instructions of the General Staff of the Armed Forces of the Russian Federation on maintaining military records in organizations;
, approved 07/11/2017.

Military registration work (MAR) is conventionally divided into the following categories:

General military registration.
Special military registration - reservation of citizens liable for military service who are in the reserve (SGP).

Organization of military registration in the organization. Step-by-step instruction

Step 1. Appointment of the person responsible for military registration

Maintaining military records in an organization must begin with the issuance of an order and the appointment of a responsible person, as well as persons who will carry out records during the absence of the main responsible person. As a rule, this work is carried out by personnel department employees, and in small companies - by a manager or even an accountant.

Example of an order

Based on Government Decree No. 719 dated November 27, 2006, those responsible for accounting are appointed based on the following standards:

1 employee performing part-time duties - if there are less than 500 citizens registered with the military;
1 exempt employee - if 500-2000 citizens are registered;
2 exempt employees (military registration table) - if there are from 2000 to 4000 citizens registered with the military;
1 exempt employee for every subsequent 3,000 citizens registered.

A copy of the order on those responsible for registering those liable for military service will need to be submitted to the local military commissariat (MC). VK must also be notified of subsequent changes.

A personnel service employee or other person must include in the employment contract and job description the corresponding responsibilities for maintaining military records.

Step 2. Decide who to work with

All citizens of the Russian Federation are required to be registered with the military (Clause 1, Article 8 of the Federal Law of March 28, 1998 No. 53-FZ). Exceptions are persons:

those undergoing military service;
those serving a sentence of imprisonment;
females who do not have a military specialty;
permanently residing outside the Russian Federation.

In accordance with Government Decree No. 719, Methodological recommendations for maintaining military records at enterprises, approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2018, it is necessary to take into account:

men of military age (18-27 years old) not enrolled in the reserves;
male representatives in reserve;
employees who studied at military departments in vocational educational institutions;
persons exempt from conscription;
men over 27 years of age who did not complete service due to deferment;
citizens discharged from the army;
workers who served alternatively;
women who received military specialties.

If it turns out that the employee is not registered with the military, although he should, the employer will have to notify the military commissariat about such a citizen within two weeks. A new obligation appeared for companies on February 17, 2019, when Federal Law No. 8-FZ dated February 6, 2019 came into force. Another duty is to give the employee a referral to the military registration and enlistment office for military registration. The form of this document was approved by joint Order of the Minister of Defense of the Russian Federation, the Ministry of Internal Affairs of the Russian Federation, and the Federal Migration Service of Russia dated September 10, 2007 No. 366/789/197. The direction looks like this:

Reverse side

Please note that the employer is required to maintain military records, including for external part-time workers. All rules apply to them.

If the organization carries out reservations for citizens who are in the reserve, then in addition to general military registration, special military registration is also carried out. For this purpose, documents are additionally developed and maintained in accordance with the appendices to Instruction No. 664c dated 02/03/2015.

Step 3: Contact your local commissioner

If military registration at the enterprise has not been kept before or the company has been created recently, first you need to arrange a meeting at the local military commissariat. As a rule, VK employees are ready to provide introductory training on the topic of military registration, issue methodological instructions and the necessary forms, as well as advise the responsible employee on complex or controversial issues in this matter.

Military registration and reservation in an organization that is a branch is maintained at its location. If this is not possible and if necessary, the data is transmitted by mail from the head office.

Document flow for military accounting work

The company where the accounting is carried out provides in VK:

information about hired or dismissed citizens who are or are required to be registered with the military (within two weeks);
lists of men who will turn 17 next year (every year - until November 1), as well as annually in September - lists of young people 15 and 16 years old.

The main military registration documents, on the basis of which section II of the personal card of form No. T-2 is filled out, are:

for citizens in the reserve - a military ID (temporary certificate issued instead of a military ID);
for citizens subject to conscription for military service - a certificate of a citizen subject to conscription for military service.

The employing company is required to create and maintain the following accounting documents:

order on the organization of military registration and reservation of citizens in reserve;
work plan for maintaining military records and booking citizens in reserve;
a file cabinet of personal cards of forms No. T-2 and No. T-2 GS for citizens in the reserves and citizens subject to conscription for military service;
a log of checks on the state of military registration and reservation of citizens in the reserve;
receipts for receipt of military registration documents and counterfoils from them;
organization registration card (KUO form No. 18);
other documents in accordance with the requirements established by federal executive authorities, executive authorities of constituent entities of the Russian Federation, local government bodies and heads of enterprises.

In addition, the employer is obliged to conduct explanatory work with employees subject to registration. According to paragraph 27 of the Methodological Recommendations, employees must be provided, among other things, with background information on mobilization and preparation for it.

Modern software products allow you to automate part of the VUR, generate and print various documents on military registration.

Practical part

When applying for a job, in accordance with Article 65 of the Labor Code, the applicant is required to present a military ID. In practice, candidates may evade this obligation, citing the fact that the military ID is in the military registration and enlistment office, is lost, there are no forms, etc. In this case, the employer may refuse to conclude an employment contract with the applicant, at least until all documents. The employer can also meet halfway and take a written receipt from the future employee, which indicates the deadline for submitting the document.

Another option is to independently contact the military registration and enlistment office at the place of registration of the employee with a request about his status or with information about the absence of the appropriate documents and marks on the already accepted employee.

In any case, the absence of a military ID must be recorded in writing in order to protect the company from administrative liability for violating the requirements of the law on registration of military personnel.

When concluding an employment contract, the employer is obliged to check the presence of a mark of registration in the military registration and enlistment office at the place of residence in the passport, a valid military ID or registration certificate. Nonresident workers are required to report to the military registration and enlistment office within 2 weeks from the date of receipt of temporary registration. If temporary registration is for a period of more than three months, then attendance at the military registration and enlistment office is mandatory.

The responsible person makes a copy or scans the military ID in full or from all pages on which there are entries.

Reservation of citizens in reserve (GPZ)

Step-by-step instructions for maintaining military records in organizations also include such a separate area as booking citizens in the reserves. Its goal is to provide personnel and labor resources during the period of mobilization and in wartime. Reservation consists of providing citizens in the reserve (managers, specialists, highly qualified personnel) with a deferment from conscription for military service in wartime.

Reserved citizens who are in the reserve are also subject to registration, but they are exempt from conscription for military service upon mobilization and subsequent conscription in wartime for the duration of the deferment granted, as well as from conscription for military training.

Regulatory and methodological support and control over this is carried out by the Interdepartmental Commission of the Armed Forces of the Russian Federation, federal executive bodies that have reserves and work in government bodies, local governments and private companies.

To reserve citizens in reserve, the employer is sent approved lists of positions and professions (extracts from the lists) and extracts from regulatory documents.

Relevant decisions are made at meetings of the mobilization commission in the special events department (in the administration of the municipality) with the direct participation of a representative of the VC department. Subsequently, this decision is communicated to the enterprise by handing it over to an authorized person of the employer against signature.

Form No. 4 (certificate of deferment) with a power of attorney from the enterprise is issued at the local VC. Workers are booked according to a special list, which specifies the requirements for the GPP - profession, age, rank. After selecting qualified personnel in the company's staff, you must fill out a form.

Reporting for employers

Companies provide accounting reports:

to federal government agencies or head office;
to the city commission for the reservation of citizens in reserve;
to the department of the military commissariat at the location (legal address) of the company.

Annual reporting documents on the status of work on booking the gas processing plant are:

a report on the number of working and selected citizens in the reserve, compiled according to Form No. 6;
report (explanatory note) on the state of work in this area for the reporting period;
registration card (form No. 18).

Reports are compiled as of December 31 of the reporting year and must contain complete and reliable information.

Enterprises that do not make reservations provide Form No. 18 as a report.

Sample

Monitoring the implementation of legislation

In large companies (more than 500 employees), inspections are carried out once a year. Inspections for small enterprises (less than 500 people) are carried out once every 3 years. The regularity of inspections largely depends on the activity of the local VC, so it is safer to fill out all the necessary accounting documents in a timely manner and carry out planned activities.

Inspections are carried out by representatives of the military registration and enlistment office or local government bodies. They must evaluate the military registration work of a legal entity for compliance with the requirements of Russian legislation. In addition, they control the accuracy and completeness of the documents provided (after gaining access to employees’ personal cards and work plans). The results of the inspection are reflected in a special journal in the form of an assessment.

Refusal to comply with the requirements of the law may result in liability on the grounds. In accordance with , failure by the manager or other official of the employer, as well as by the official of the local government responsible for the military registration of military authorities, within the established period of time, to provide lists of citizens subject to initial military registration shall entail the imposition of an administrative fine in the amount of 300 to 1000 rubles.

Express your opinion about the article or ask the experts a question to get an answer

Reservation of citizens who are in the reserve, that is, their release from mobilization duties, is carried out in order to retain managers and specialists who ensure the effective and uninterrupted operation of the enterprise for the period of wartime. Reservations, first of all, are provided for those enterprises that carry out a mobilization task and will continue their work in the event of war, ensuring the livelihoods of the population of a given region. At the same time, having competitive payment conditions, interesting tasks, and a social package. And such situations are happening more and more often lately... We ask the question “why”, endlessly analyzing the labor market, and come to the conclusion: often people are greatly influenced by the attractiveness / unattractiveness of the employer brand. Next Usually, when an enterprise is reorganized, there is a reduction in staff or number of employees.

Military registration and reservation of citizens in the organization

Attention

You may also find the following materials useful in your work: How to notify the military commissariat about the hiring and dismissal of an employee liable for military service. If an enterprise has hired a new employee subject to military registration, as well as in the case when he resigned, it is necessary to notify the military commissariat about this by place of registration. A sample standard notice is provided below. Any organization is also obliged to provide appropriate reports to the territorial military registration and enlistment offices, even if there are no employees liable for military service in it. At the same time, the head of the company is given personal responsibility for organizing and maintaining military records at the enterprise entrusted to him.

Sample texts of letters to military commissariats

When carrying out work on military registration and reservation of citizens in the reserve, organizations must be guided by the following regulatory documents: Decree of the Government of the Russian Federation of November 27, 2006 No. 719 “On approval of the Regulations on military registration”; Methodological recommendations for maintaining military records in organizations of the General Staff of the Armed Forces of the Russian Federation, 2007. The following basic documents are developed and maintained in each organization:

Order “On the organization of military registration and reservation of citizens in reserve.”
Work plan for the implementation of military registration and reservation of citizens in the reserve.
Plan for replacing specialists called up for military service upon mobilization and in wartime.

Letter to the military registration and enlistment office for special registration of citizens

Reservation of citizens in the reserve is a set of measures aimed at providing state authorities, local governments and organizations with labor resources from among citizens in the reserve during the period of mobilization and in wartime, by providing them with deferments from conscription for military service , as well as from sending them to work in positions * Definitions of basic terms are given in Appendix No. 32. ** The reservation system for citizens in reserve takes into account citizens constantly working in organizations on a full-time basis, as well as students (students and postgraduate students) studying full-time in state, municipal or non-state educational institutions with state accreditation in the relevant areas of training (specialties).

How to make reservations for citizens staying in reserve?

The Interdepartmental Commission of the Commission on Reservations for Citizens in Reserves approves these lists. According to paragraph 47 of the Instructions, in order to carry out reservation work, organizations receive, in the prescribed manner, lists of positions and professions (or extracts from them), separate resolutions, orders (or extracts from them) approved by the Interdepartmental Commission on the Issues of Reservation of Citizens in the Reserves, regulating the conditions and procedure for booking citizens in the reserve of the Armed Forces of the Russian Federation, special notices on granting citizens in the reserve of the Armed Forces of the Russian Federation personal deferments from conscription for military service, as well as resolutions, orders (or extracts from them) on changes and additions that need to be made to the lists of positions and professions.

How to organize military registration in an organization. step by step instructions 2018

Deferments from conscription for military service are not re-issued and corrections to certificates and notices are not made when transferring reserved citizens who are in the reserve: workers - to other working specialties (or when changing ranks), if the basis for granting a deferment (item in the section of the list of positions and professions ) does not change; from auxiliary workshops to the main production workshops and vice versa - from the main workshops to auxiliary ones, if citizens in reserve retain the right to reserve and this does not cause a change in the basis (item in the section of the list of positions and professions) for granting a deferment; within the organization for temporary work for up to three months, with citizens in reserve retaining the positions for which they are reserved; for temporary work: harvesting, winter ship repair, logging, as well as other seasonal work. 60.

Military registration in an organization: step-by-step instructions 2018

LISTS OF POSITIONS AND PROFESSIONS 26. Reservation of citizens in the reserve according to lists of positions and professions is carried out according to the positions held or working professions, taking into account the reservation conditions established by these lists. The lists of positions and professions for which citizens who are in the reserve are reserved are divided into two categories according to their purpose: for the reservation of citizens who are in the reserve, working in federal government bodies and organizations (ROSTO, OJSC Gazprom, etc.), and also in organizations within the scope of their jurisdiction or whose activities are related to their activities; for reservation of citizens who are in reserve, working in government bodies of the constituent entities of the Russian Federation, local government bodies and organizations whose activities are related to the activities of these bodies or which are outside the scope of their jurisdiction.
of the Russian Federation, a local government body or which are within their sphere of jurisdiction and located on the territory of the district, with the necessary regulatory and methodological documents; organizes (together with the military commissariat) training for employees of military registration units (or specially appointed employees) who carry out reservations for citizens in reserve in organizations of the region; interacts with district commissions for the reservation of citizens in reserve, other districts, cities without regional division of a constituent entity of the Russian Federation and district military commissariats in terms of organizing and carrying out work on the reservation of citizens in reserve.

Letter to the military registration and enlistment office regarding approval of reservation lists

Based on the documents received, military registration units (or specially appointed employees) of organizations are obliged to: a) make accepted changes and additions to the lists of positions and professions (extracts from them), with the obligatory indication of the date and number of the resolution of the Interdepartmental Commission on Reservations of Citizens Staying in reserve; b) determine, on the basis of military registration data on personal cards (form No. T-2), citizens who are in the reserve of the Armed Forces of the Russian Federation, subject to reservation according to the list of positions and professions or according to individual resolutions of the Interdepartmental Commission on the reservation of citizens in the reserve; c) receive against receipt (form No. 12) military tickets from citizens who are in the reserve of the Armed Forces of the Russian Federation, subject to reservation.
The maximum that a personnel service employee can do is to require a military ID from a citizen of conscription age when applying for a job and enter the necessary information into his personal card. Instructions for maintaining military records (form).docDownload in.doc Instructions for maintaining military records (sample).docDownload in.doc Meanwhile, in accordance with the Federal Law of March 28, 1998 No. 53-FZ “On Military Duty and Military Service "and by Decree of the Government of the Russian Federation of November 27, 2006 No. 719 "On approval of the Regulations on military registration" (hereinafter referred to as the Regulations), maintaining military records is the responsibility of all employers, regardless of the form of ownership of the enterprise, the type of its activity and the number of employees working on it .
Work on the reservation of citizens in reserve is carried out in accordance with the Constitution of the Russian Federation, federal laws, decrees and orders of the President of the Russian Federation, resolutions and orders of the Government of the Russian Federation, resolutions and orders of the Interdepartmental Commission on the reservation of citizens in reserve, and this Instructions. Responsibility for organizing the work to carry out the tasks assigned to state authorities, local self-government bodies and organizations for military registration and reservation of citizens in the reserve, the correctness and completeness of the reservation lies with the heads of the relevant bodies and organizations. 3.

I have a question about booking citizens. We had a citizen reserved (deferment from conscription). Strict reporting forms have been drawn up and approved by the military commissariat. In December 2015, we fired him. When should we notify the VK about the removal of this citizen from the reservation, take the strict reporting form to the VK, etc.?

Answer

Answer to the question:

All organizations, regardless of their form of ownership, are required to maintain military records of their employees. The head of the organization is responsible for the state of military registration in the organization. It also determines the composition and responsibilities of employees responsible for organizing and maintaining military records.

Certificates in Form No. 4 are documents of strict accountability that are issued by the military commissariat at the place of registration of the organization, therefore, the fact of their issuance must be registered in the Book of Registration of Special Military Registration Forms (Form 13), which is an appendix to the Instructions approved by the Order of the Judicial Department at Supreme Court of the Russian Federation dated January 12, 2005 No. 2. This book records all certificates and notices received from the military commissariat, as well as transferred to the commissariat.

It will be useful for you to know about employee's resignation letter in the material at the link.

Consequently, upon dismissal from the organization, the employee subject to reservation is obliged to hand over this certificate to the responsible person in the organization. At the same time, the responsible officer must submit this certificate to the military commissariat.

Thus, we can say that due to the fact that the certificate in Form No. 4 is a document of strict accountability, if it is damaged or an employee is dismissed from the organization, this certificate must be handed over to the military commissariat.

As a general rule, the organization must notify the military registration and enlistment office of the admission and dismissal of employees liable for military service within 2 weeks.

We also note that, unfortunately, the legislation does not contain a specific procedure in the case of submitting strict reporting documents, therefore, it is not advisable to give certain recommendations in this case, since your military commissariat can establish this procedure independently.

Thus, in our opinion, in order to avoid misunderstandings on the part of the inspection authorities, as well as to obtain reliable information, you need to contact your military commissariat and the employee assigned to your organization.

Details in the materials of the Personnel System:

Regulatory framework:

SUPREME COURT OF THE RUSSIAN FEDERATION

JUDICIAL DEPARTMENT

ORDER

ABOUT APPROVAL OF INSTRUCTIONS

ON ORGANIZATION AND CONDUCT OF MILITARY

REGISTRATION AND RESERVATION OF CITIZENS STAYING

IN THE RESERVE AND WORKING IN THE SUPREME COURTS OF THE REPUBLICS,

TERRITORY AND REGIONAL COURTS, COURTS OF FEDERAL CITIES

MEANINGS, COURTS OF THE AUTONOMOUS REGION AND AUTONOMOUS DISTRICTS,

DISTRICT COURTS, MILITARY COURTS, IN THE JUDICIAL SYSTEM

DEPARTMENT AT THE SUPREME COURT

RUSSIAN FEDERATION

(as amended by the Order of the Judicial Department at the Supreme Court of the Russian Federation

dated 04/13/2011 N 70)

In order to improve the maintenance of military registration and reservation of citizens who are in the reserve and working in the supreme courts of republics, regional and regional courts, courts of federal cities, courts of the autonomous region and autonomous districts, district courts, military courts, in the system of the Judicial Department under the Supreme Court Russian Federation, I order:

1. Approve and put into effect the attached Instructions for the organization and maintenance of military registration and reservation of citizens who are in the reserve and working in the supreme courts of republics, regional and regional courts, courts of federal cities, courts of the autonomous region and autonomous districts, district courts, military courts, in the system of the Judicial Department at the Supreme Court of the Russian Federation (hereinafter referred to as the Instructions).

2. The chairmen of the supreme courts of republics, regional and regional courts, courts of federal cities, courts of autonomous regions and autonomous districts, district courts, military courts, heads of departments (departments) of the Judicial Department in the constituent entities of the Russian Federation, by January 31, 2005, organize study the Instructions by those responsible for organizing military registration of all categories of working citizens subject to military registration and reservation of citizens in the reserve, and ensure compliance with the requirements provided for therein.

3. Control over the implementation of this Order shall be entrusted to the Deputy General Director of the Judicial Department at the Supreme Court of the Russian Federation - Head of the Main Directorate for Supporting the Activities of Military Courts A.A. Slotyuk.

CEO
A.V.GUSEV

Approved
By order
Judicial Department
at the Supreme Court
Russian Federation
dated January 12, 2005 N 2

INSTRUCTIONS

ON ORGANIZATION AND MAINTENANCE OF MILITARY REGISTRATION

AND RESERVATIONS FOR CITIZENS STAYING IN RESERVE

AND WORKING IN THE SUPREME COURTS OF REPUBLICS, TERRITORY

AND REGIONAL COURTS, COURTS OF FEDERAL CITIES,

COURTS OF THE AUTONOMOUS REGION AND AUTONOMOUS DISTRICTS, DISTRICT

COURTS, MILITARY COURTS, IN THE SYSTEM OF THE JUDICIAL DEPARTMENT

AT THE SUPREME COURT OF THE RUSSIAN FEDERATION

RESERVATION

RESPONSIBILITIES OF CITIZENS FOR MILITARY REGISTRATION, MOBILIZATION TRAINING AND MOBILIZATION

I. Responsibilities of citizens regarding military registration

3. Citizens who have received mobilization orders or summonses from the military commissariat are obliged to fulfill the requirements set out in them.

II. Organization of a reservation system for citizens staying in reserve

The work on the BGPZ is carried out by the following bodies:

Interim Internal Affairs Committee on issues of BGPZ and the working apparatus that ensures its activities;

territorial commissions (TC) of the SRF (NW) for the BGPZ of the Armed Forces of the Russian Federation (RF Armed Forces), federal executive bodies (FOIV), which have reserves and work in local self-government bodies and organizations, and the working apparatus of these commissions;

district commissions (RC) of local self-government bodies (NW) for the BGPZ of the Armed Forces of the Russian Federation, federal executive authorities, having reserves and working in local self-government bodies and organizations, and the working apparatus of these commissions;

BGPZ divisions in the Federal State Educational Institution and in organizations;

Ministry of Defense of the Russian Federation (military commissariats);

Federal Security Service of the Russian Federation and its agencies;

military registration units (MRU) of organizations.

The management of the work on BSPP in the Russian Federation is carried out by the Interim Internal Affairs Committee on BSPP issues.

The Interim Internal Affairs Committee on issues related to the BIPP is formed by a decree of the President of the Russian Federation, which also establishes the procedure for organizing work on the BIPP. The regulations on the Interim Internal Affairs Committee on issues of the BGPZ and its personnel are approved by resolutions of the Government of the Russian Federation.

The Labor Code is formed by the decision of the head of the administration (government) of the SRF. Its composition and functions are determined by the regulations on the Labor Code of the SRF, which is approved by the head of the administration (government) of the SRF after agreement with the Interdepartmental Committee on issues of the SRF.

In municipalities (MU), management of the work on BGPZ is entrusted to the corresponding district (city, district) commission (RC). The RK is formed by the head of the district municipality (administration). The composition of the RK and its functions are determined by the regulations on the RK, which is approved by the head of the district administration after its approval by the Labor Committee.

The working apparatus of the Republic of Kazakhstan is formed as a unit for the BGPZ as part of the mobilization body of the district administration. The number of working staff of the Republic of Kazakhstan must be at least 2 people. The personnel composition and functional responsibilities of the employees of the working apparatus are approved by a resolution of the head of the local self-government after agreement with the Labor Code.

The personnel composition and functional responsibilities of the organization’s VUP employees are determined by order of the organization’s head.

Responsibility for organizing the work to carry out the tasks assigned to the State Military Unit, local self-government and organization of military registration (VU) and BGPZ, the correctness and completeness of the reservation lies with the heads of the relevant bodies and organizations.

If an employee of the VUP temporarily leaves (on vacation, business trip, for treatment, etc.), the head of the organization appoints another employee to perform duties for the VU and BGPZ.

In this case, the newly appointed person is provided with all the documents necessary to perform this work, including:

forms of special VU in form N 4;

personal registration cards of military personnel and citizens subject to conscription for military service, according to forms N T-2 and T-2GS;

other documents necessary for the work of maintaining the VU and BGPZ.

The main functions of the VUP (or specially appointed employees) for BGPZ in organizations:

maintaining the educational qualifications of working (students) of the Civil Defense Forces and citizens subject to conscription for military service, according to the standards, methods and forms established by the International Military Commission on issues of the Civil Defense Forces, the Russian Ministry of Defense, Rosstat;

filling out and submitting to the Military Commission at the location of the organization the documents necessary to grant a deferment from conscription for military service upon mobilization and in wartime, the Civil Defense Forces of the RF Armed Forces;

issuance in the prescribed manner of documents on deferment from conscription for military service to reserved military personnel;

development and submission to higher authorities of subordination of substantiated proposals for draft lists of positions and professions (Form No. 1) and relevant information on the number of employees and reserved gas stations (Form No. 1a);

in special cases, sending to higher authorities of subordination applications for the provision of personal deferments from conscription to military service by the Civil Defense Forces (forms No. 2 and 2a);

submission in the prescribed manner of the necessary information and reporting on the work being carried out on the BGPZ;

development of action plans for the presentation of certificates of deferment from conscription for military service to reserved military personnel (Form No. 15) and compilation of lists of authorized persons from the structural divisions of the organization for the presentation of certificates;

conducting a systematic analysis of the wartime provision of organizations with labor resources from among the GPP and preparing proposals on this issue, drawing up plans for replacing specialists leaving during mobilization and in wartime (Form No. 16), developing and implementing the necessary measures to train personnel to replace the GPP, subject to conscription for military service.

On issues related to the BGPZ, the VUP of organizations interacts with the FOGV, the Executive Inspectorate of the SRF, the Labor Committee, the Republic of Kazakhstan and the VK.

Organizations dealing with gastrointestinal diseases must have the following information:

the total number of citizens working in the organization;

the number of working citizens required to fulfill the billing year plan;

the number of GPZs that have mobilization instructions and are subject to conscription for mobilization;

the number of gas stations intended to staff special units;

the number of reserved GPZs remaining to work in the organization during the period of mobilization and in wartime;

the number of GPZs that can be moved to positions in place of GPZs subject to conscription upon mobilization;

the number of drivers leaving with and without supplied equipment, and the number of drivers remaining in the organization.

The basis for carrying out work on BGPZ for the period of mobilization and during wartime in the organization is:

the presence of mobilization tasks (orders) for the supply of products (performance of work, services) for the state needs of the Russian Federation, established by decisions of the President of the Russian Federation, the Government of the Russian Federation and federal executive authorities, placed on an agreement (contract) basis and financed during the period of mobilization and in wartime for federal budget account;

the presence of mobilization assignments (orders) for the supply of products (performance of work, services) for the state needs of the SRF, established by decisions of the Executive Directorate of the SRF, placed on a negotiated (contractual) basis and financed during the period of mobilization and in wartime from the budgets of the SRF;

the presence of mobilization tasks (orders) for the supply of products (work, services) for local needs, established by decisions of local self-government bodies, placed on a negotiated (contract) basis and financed during the period of mobilization and in wartime from local budgets;

participation in the implementation of mobilization tasks (orders) for the supply of products (performance of work, services) for the state needs of the Russian Federation, the SRF or for local needs for cooperation;

the presence of wartime tasks within the powers of organizations established by the FOGV or JIV SRF or local self-government bodies, financed during the period of mobilization and in wartime from the relevant budgets;

continuation of activities in wartime in the interests of ensuring the defense of the country and the security of the state, the livelihoods of the population and the sustainable operation of government bodies, local self-government bodies and the economy, confirmed by decisions of the Federal State Institution, the Executive Directorate of the SRF and the local self-government government.

Decisions on the organization of work on BGPZ in organizations during the period of mobilization and during wartime are made by the Interim Internal Affairs Committee on issues of BGPZ, FOGV, Labor Code of the SRF based on the specified criteria.

With the announcement of mobilization, leaders are obliged to:

provide reserved military personnel with certificates of deferment from conscription for military service upon mobilization and during wartime;

within 7 days, submit to the Military Commission at the location of the organization in the prescribed manner blank forms of special military registration (Form No. 4), certificates of deferment from conscription for military service that were not handed over to the reserved GPZ of the Armed Forces of the Russian Federation, certificates of deferment from conscription for military service on mobilization in wartime (Form No. 9).

The granting of deferments from conscription for military service of the Civil Defense Forces in wartime is carried out taking into account the following features:

deferments from conscription for military service issued during mobilization and in wartime remain in force provided that the civil servants continue to work in those positions for which they were granted deferments from conscription;

from the first day and for the entire period of mobilization, the BGPZ, called up for the mobilization of the Russian military organization of ages, which in peacetime for some reason were not reserved within the time limits established by the Instructions, is terminated...;

persons previously declared unfit for military service, if found fit for military service during medical re-examination, are subject to reservation on a general basis;

persons dismissed from military service in a military organization of the Russian Federation in wartime for health reasons with an indication of the period for medical re-examination, if they are recognized as fit for military service after the specified period, are not subject to reservation.

Documents on maintaining military records and reservations in organizations

Each organization develops and maintains the following documents:

1. Option of the Order "On the organization of military registration and reservation of citizens in reserve."

2. Work plan for the implementation of military registration and reservation of citizens in the reserve.

3. Plan for notifying citizens in reserve when mobilization is announced.

4. Plan for the replacement of specialists called up for military service upon mobilization and in wartime (Form No. 16).

5. Action plan for the delivery of certificates of deferment from conscription for military service during mobilization and in wartime to citizens in the reserve (Form 15).

6. List of those authorized to deliver certificates of conscription deferment (Form No. 4) to reserved citizens who are in the reserves.

7. Statement for the issuance of certificates of deferment from conscription for military service upon mobilization and in wartime to reserved citizens who are in reserve (Form No. 9).

7a. Statement for the issuance of certificates of deferment from conscription for military service (Form No. 4) to those authorized for delivery to reserved citizens in the reserve (Form No. 10).

7b. Statement for the issuance of certificates of deferment from conscription for military service (Form No. 4) to reserved citizens when they leave for a period of more than three months.

8. Book for recording special military registration forms (Form No. 13).

9. Accounting book for the transfer of special military registration forms, military ID cards and personal cards (Form No. 11).

10. Book of registration of military documents (military tickets).

11. Card file for recording the availability of personal cards of form N T-2 of citizens in reserve and citizens subject to conscription.

12. Personal card (form N T-2).

13. Organization registration card.

14. Variant of the order on the procedure for registering and issuing certificates (Form No. 4) to citizens in the reserve for deferment from conscription during mobilization and in wartime.

15. Log of inspections of the state of military registration and reservation of citizens in the reserve.

16. Receipt for acceptance of military ID.

17. Memo to the commissioner on presenting reserved citizens in the reserves with certificates of deferment from conscription during mobilization and in wartime.

18. Table of ages of citizens in the reserve who are subject to exclusion from military registration due to reaching the age limit for being in the reserve.

19. Case of correspondence on issues of military registration and reservation of citizens in reserve.

20. Other documents in accordance with the requirements of military commissariats and heads of local government bodies.

Maintaining military records in organizations can be carried out in the Zarnitsa-M Automated Control System, combined with military commissariats.

These documents are usually distributed into folders:

FOLDER N 1 (documents required for work in the event of a special situation being declared):

Action plan for presenting certificates (Form No. 4);

Statement forms;

Completed certificates in envelopes;

Instructions to the authorized person for the delivery of certificates.

FOLDER N 2 (documents for work on notifying those liable for military service during working hours via an HVAC signal):

Notification order;

Alert plan;

Alert cards;

Route card;

Statement for issuing notification cards.

FOLDER No. 3 (military registration desk documents):

Order on the appointment of an employee of the VUS;

VUS work plans;

Internal orders for military registration;

Orders and directives of higher authorities;

Certificate of acceptance and transfer of property VUS.

FOLDER No. 4 (documents of correspondence on issues of military registration and reservation of military reserves, notification of those liable for military service).

FOLDER No. 5 (documents on maintaining military records and booking military reserves):

Log of inspections of the state of military registration and BGPZ (form N 34);

Book of accounting forms (form No. 4);

Transfer Book (Form No. 4);

Blank forms (form N 4);

Form No. 4 for write-off (in envelopes);

Blank forms of form N T-2;

Instructions, list of positions and professions for BGPZ (extract from the list);

Federal laws in the field of VU and BGPZ.

A report on the work carried out on military registration and reservation of citizens in the reserve is provided once a year according to Form No. 6 established by the MVK (Appendix No. 23). The deadline for submission to the Judicial Department of the Supreme Court of the Russian Federation is January 15 of the year following the reporting year.

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The editors of the magazine "Personnel Business" found out which habits of personnel officers take a lot of time, but are almost useless. And some of them may even cause bewilderment to the GIT inspector.

Inspectors from GIT and Roskomnadzor told us what documents should now under no circumstances be required of newcomers when applying for employment. Surely you have some papers from this list. We have compiled a complete list and selected a safe replacement for each prohibited document.

If you pay vacation pay a day late, the company will be fined 50,000 rubles. Reduce the notice period for layoffs by at least a day - the court will reinstate the employee at work. We have studied judicial practice and prepared safe recommendations for you.

Elena Oresheta in a recreated corner of the military registration and enlistment office. Favorite place for visitors.

“I urge you again to accept me as a volunteer. I work in the Hydrographic Department of the Northern Fleet. I have a reservation, but once again I ask you to cancel it and send it to any front.” This statement, written in ink on August 21, 1941 by a certain I. N. Trifonov, is presented in the exhibition of the regional museum of local history. Nearby lies another, from the same year - from 16-year-old Nikolai Volosevich, with a request to accept him as a volunteer in the Red Army: “... and I will carry out the orders of the commanders without any arguing.”

The history of military commissariats in our country began with the Decree of People's Commissars. The main task of the new institution was to create a professional army that could defend the Fatherland, said Irina Lisovaya, deputy chairman of the regional committee for culture and art, at the opening ceremony of the exhibition. - Naturally, the path of the commissariats is inextricably linked with the history of the country’s Armed Forces. Over the long 80 years there have been different periods, calm and not so calm.

In the first days of the Great Patriotic War, citizens were mobilized into the ranks of the Red Army as soon as possible. In the Murmansk region, more than 30 thousand people joined it. Military registration and enlistment office employees recruited and trained volunteers. In the post-war years, the main tasks became the registration and employment of former soldiers.

It was the military registration and enlistment offices that were engaged in recruiting detachments to fulfill international duty in Afghanistan and Chechnya, to eliminate the accident in Chernobyl. Now the main functions include mobilization, conscription work, and patriotic education of youth.

- “The historical path of the military commissariats of the Murmansk region” is not just an exhibition, it is a real project. “Very interesting, and without the participation of the military registration and enlistment offices of our region, it would not have taken place,” Elena Khimchuk, director of the regional museum of local lore, took the floor. - Most of the exhibits were provided by people in uniform. And objects and documents from our collections complement them very harmoniously.

On the walls of the exhibition hall there are photographs taken in different years. For example, visitors can see footage from the early 30s of the last century: training young people in military affairs in Kandalaksha, training fees in Murmansk, studying a heavy machine gun during military classes in the regional center. And on the other wall are modern chronicles: photographs of search expeditions and the improvement of military graves, the acceptance of young northerners into the Youth Army. All this is also part of the military registration and enlistment office work.

The exhibition turned out to be very eventful. We spent quite a long time selecting materials for it, involving public figures who provided exhibits from personal archives,” said Oleg Shevelev, deputy regional military commissar. - Over three years, more than 16 thousand conscripts were called up in the region. This is what, as they say, lies on the surface of our work. But much remains in the shadows. For example, recently we have been actively searching for the dead, holders of undelivered awards.

Young Army members who came to the opening ceremony of the exhibition listened attentively to the speakers and looked at the exhibits. Perhaps the most favorite part of the exhibition among visitors was the corner of the military registration and enlistment office: a table on which there was an old telephone set and a typewriter. Young northerners happily took pictures with these objects, trying to mentally imagine what it would be like to type text on such a device.

Each exhibit must be carefully examined and the documents read carefully,” Elena Oresheta, a specialist in expeditionary and exhibition activities of the museum, shared her opinion. - Pay attention to this heavy folder. This is a book of funeral notices from the Kirov military registration and enlistment office for the period from June 22, 1941 to July 1, 1942. And here is the information from the regional military commissariat, sent to the secretary of the Murmansk regional committee of the All-Union Communist Party of Bolsheviks, Maxim Starostin, about the mobilization of more than 13 thousand people to form the Polar Division. Among them were workers of enterprises and institutions, skiers, and prisoners.

By the way, during the commission selection, the overwhelming majority of prisoners - 80-90 percent - expressed a desire to immediately go to the front. In total, from June 23, 1941 to April 1, 1944, almost 12.5 thousand prisoners were drafted from our region.

The modern part of the exhibition is illuminated not only by photographs. Thus, the rack displays travel bags with hygiene items, daily food rations, and a demobilization album. On the mannequins, which also have a place in the hall, visitors will see military uniforms of various branches of the military.