Movement of goods of organizations. Intercampaign scheme. Intercampaign and cost calculation or creation of documents for the transfer of goods between organizations and closing the period Automatic registration of the transfer of goods

Nowadays, the structure of an enterprise in the form of several legal entities, each of which carries out one type of activity, is becoming increasingly popular. Moreover, even small organizations strive to become a group of companies. In this regard, the ability to work with the range of different legal entities “on the fly” becomes a vital necessity. In the “1C: Trade Management 11” configuration, this functionality is implemented in the “Intercampaign” mode.

In this article, you will not only learn how to set up the Intercampaign scheme, but also learn how to formalize the transfer of goods between organizations, calculate the cost and generate reports on financial results.

Applicability

The article was written for the editors of 1C: Trade Management 11.0. If you use this edition, great - read the article and use the functionality discussed.

If you plan to start implementing UT 11, then most likely a more recent edition will be used. Interfaces and its functionality will differ. Therefore, we recommend taking the course Practical tasks of level 1C: Specialist in UT 11, KA 2 and 1C: ERP 2, this will help you avoid mistakes and loss of time / reputation.

Part 1. Intercampany mechanism

Let's imagine that we are automating the work of a holding company consisting of several different legal entities. Due to some circumstances, goods are purchased for one organization and sold from another (or from others), but at the same time, in operational accounting, the goods are taken into account for the holding as a whole.

For example, there is a purchasing organization, TsentrSnab LLC, and two legal entities on whose behalf sales are conducted: OptTorg LLC for legal entity buyers, and Retail Trade LLC for individual buyers. To complete the picture, let’s assume that the shipment is made from the general warehouse “Central Warehouse”.

It is obvious that for the purposes of regulated accounting it is necessary to keep records of goods by organization. However, distribute the goods according to legal entities in advance. persons will not succeed, because it is not known exactly where the sales will come from. Therefore, there is a need to ship goods without paying attention to the presence or absence of goods in a particular organization, with the subsequent transfer of goods between organizations retroactively.

So, what is Intercampany?

This is a configuration mechanism that ensures that items owned by another organization are available for sale.

As part of this mechanism, it is configured which organization has the right to sell goods to another organization, records of such cross-company sales are kept, and then, based on the sales results, transfers of goods between organizations are automatically processed.

Control of balances when the mechanism is turned on is carried out based on the totality of goods of all organizations that are allowed to sell goods received by another organization.

How is the mechanism set up?

To use the mechanism in the configuration, it is necessary to perform a number of preparatory operations:

Using the mechanism
Movement of goods

Registration of intercompany sales is carried out using the documents “Transfer of goods” (section Regulated accounting).

Documents can be generated automatically or completed manually.

Let's consider both methods.

Settlements between own organizations

The completed document “Transfer of Goods” forms the recipient’s debt to the sender for the transferred goods. The configuration developers propose to close this debt as follows:

Based on the transfer document, the document “Application for spending funds” is entered
The application is undergoing the approval procedure
Based on the agreed application, a payment document is generated. Type of document – “Payment of DS to another organization.” The transfer document acts as the settlement object in the payment document
To analyze the status of mutual settlements for cross-company sales, there are two reports: “Settlements between organizations (for purchases)” and “Settlements between organizations (for sales)”

Features of cost accounting when using the Intercompany scheme

The configuration supports “end-to-end” accounting of the cost of goods without taking into account transfers between organizations. This means that in all reports in the system, when analyzing sales for Intercompany, the cost value is not the amount at which the goods were transferred from one organization to another, but the input cost, i.e. the amount for which the goods were received from the supplier.

Due to this feature, you can easily see the gross profit received by the holding as a whole from the sale of goods to the final buyer. However, it becomes quite difficult to find out exactly how much the organization – the final seller – earned.

Analysis of sales according to the Intercampany scheme
Reports

To analyze intercompany sales, the configuration provides a number of reports:

In the “Inventories and Purchases” section:
1. Allows you to analyze balances by product owners, as well as the availability of goods for sale, taking into account Intercampany settings
2. Control of transfers and returnsgoods between organizations
  The report is used to analyze the transfer of goods between organizations
3. Settlements between organizations
  The report is intended to analyze the state of mutual settlements between your own organizations.
In the "Wholesale" section:

These two reports allow you to analyze the profit received from the sales of goods and analyze the income and expenses of intercompany sales.

Flag “Take into account transfers of goods from other organizations”

An important feature available in a number of reports. Determines the method for calculating the available balance for the organization.

When the flag is activated, the balance of goods is taken into account taking into account all balances available for intercompany sales in accordance with the system settings. If the flag is cleared, then balances are shown only for the current organization.

Part 2. An example of using the Intercampany mechanism

We set up the “Intercampaign” scheme so that goods belonging to the “TsentrSnab” organization can be sold by “OptTorg” and “Retail Trade”

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To facilitate the analysis of results, we will set up methods for distributing sales by business area: CenterSnab - intra-company sales, OptTorg - wholesale sales
We are introducing the following supply: 100 electric kettles at a price of 1,500 rubles for the TsentrSnab organization, Central Warehouse warehouse. First, let's disable order accounting in this warehouse.
We generate the report “Remaining goods by owners and sellers” (section Inventory and purchases)
We establish a selection for the product “Electric kettle”
The parameter “Take into account inventory transfers from other organizations” is set to “Yes”

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The report shows that the TsentrSnab organization owns 100 electric kettles, and at the same time the kettles are available for sale to the Wholesale Trade and Retail Trade organizations.
We are organizing the sale of 5 electric kettles to the counterparty “Belyavsky – private individual” at a price of 2000 rubles per piece

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We go to the movements of the document, and we see that another one has been added to the usual list of movements, according to the register “Goods of organizations for transfer”

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We are forming another sale, 5 electric kettles to the counterparty “Ivanochkin” at a price of 2500 per piece
We again generate the report “Balances by owners and sellers”

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The quantity of goods has decreased to 90 pieces.
Go to the list “Transfers and returns of goods”, tab “For registration”

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The list contains one line corresponding to two completed implementations. However, it is impossible to see which goods were shipped and in what quantities from this list.
If you need to analyze which goods should be transferred, you can use the “Registration of transfers of goods” report (section “Regulated accounting”)

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This report shows which goods, for which organizations and in what quantities were registered for transfer, and which transfers have already been completed.
Let's return to the "Transfers and Returns" list and click the "Complete transfer (return) of goods" button.
The document “Transfer of goods between organizations” is generated. If there is only one type of price in the system with the “Use when transferring between organizations” flag set, then the prices will be filled in automatically. Otherwise, transfer prices will need to be entered manually. In this case, the “Dealer” price type was automatically selected, which was previously set for this product at 1,800 rubles.

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When posting a document, the entries in the “Goods of organizations for transfer” register are closed.

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Now let's calculate the cost. Please note that organizations for which there were cross-company sales can only be selected in the document at the same time:

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We will generate a report “Analysis of the cost of goods” with selection according to the nomenclature “Electric kettle”

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Let me remind you that the goods were transferred to the Opttorg organization at a price of 1,800 rubles per piece, but the report everywhere shows the original cost at which the goods arrived at TsentrSnab.
Let's analyze the profit received from the sale of goods. To do this, we will use the report “Gross profit by partners” (section “Finance”)

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In this report, the result is also formed based on the original purchase price.
Now let’s generate the “Income and Expenses” report (section “Finance”)
Set the “Show sales” parameter to “All” (the options “Except sales between organizations” and “Only sales between organizations” are also possible)
From this report you can see the gross profit of the TsentrSnab organization from the resale of goods within the holding.
However, the final figures in the report turned out to be overestimated, because include cross-company sales.
We will generate a report “Analysis of financial results by areas of activity”

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Here the situation is similar to previous reports.
Thus, we made sure that the configuration supports end-to-end accounting of the cost of goods, without taking into account transfers between organizations.
The question remains open - in which report can you see the profit received by the Opttorg organization from the sale of goods to the final buyer?
In the analyzed example, wholesale sales documents are used. When performing retail sales, the Intercampany mechanism works in a similar way.

In 1C:ERP Enterprise Management 2 there is a mechanism for intercompany sales that allows you to set up the work of a holding company consisting of several different legal entities. Goods are purchased for one organization and sold to another. At the same time, control of balances is carried out for the holding as a whole. This mechanism is called "Intercampaign".

Let's try to figure out what it is and how to set up an intercampaign in UE 2.

Intercompany or intercompany- a scheme of relationships between legal entities, with the help of which, within the same holding company, companies achieve cost reduction by simplifying interaction processes.

If we consider the classic scheme without including an intercampaign, then you first need to formalize the transfer of goods between organizations, and only after that you can sell the goods.

When an inter-campaign is enabled, the sale of goods by one holding organization can be carried out immediately after their purchase in another holding organization, and the transfer of goods between organizations will be processed retroactively.

How to enable Intercampaign in 1C:ERP?

Let's go to the menu “Research data and administration” - “Enterprise”:

Let’s enable two functional options “Transfer of goods between organizations” and “Control the balances of goods of organizations”:

The option “Control the balances of goods of organizations” is necessary so that you can quickly control the total balance of goods of all organizations of the holding. Based on the results of the shipment of goods received by another organization, a document for the transfer of goods between organizations will be automatically generated.

Setting up the transfer of goods between organizations is carried out in the “Financial result and controlling” menu:

The list of settings is presented in the form of a “checkerboard”:

The owner organization is the organization to which the receipt of goods will be registered. For each of them, two lines are displayed for setting up sales of own and commission products.

The remaining columns contain a list of all hodling organizations.

For each organization, the checkerboard cells indicate the goods of which owning organization it can sell, and how the transfer of goods between organizations will be formalized.

If set to "Not transferable", then the organization cannot sell its own or consignment goods of the owning organization.

We select the “Sale” option if you need to take into account only the sale of goods, or the “Sale and Return” option if you plan to return the sold goods to the original owner.

The transfer of goods between organizations can be carried out either at arbitrary prices or at predetermined prices. In the case of using a preset price, go to the “Types of prices” directory (CRM and marketing - Settings and directories) and set the “Use when transferring between organizations” flag:

Now, when preparing documents, the program will control the balances of goods for organizations included in the Intercampany scheme. And if an organization does not have the required product, but another organization has it, the program will be able to register the sale of such a product. When posting a sales document, records of goods that need to be transferred are registered in the register “Goods of organizations for transfer.”

Registration of intercompany sales is carried out using documents “Transfer of goods”. Conveniently arrange transfers from a specialized workplace " Registration of transfers and returns" (section Financial results and controlling - Transfers and returns of goods between organizations).

When you click on the “Execute transfer (return) of goods” button, a transfer (return) document is generated according to the current line:

If transfer prices are pre-configured, then the generated document can be posted immediately, otherwise you will need to specify transfer prices.

To control mutual settlements between organizations, appropriate reports are used, which are called up in the “Financial result and controlling” section. For example, “Settlements between organizations.”

Creating a holding company of several legal entities to optimize taxes and other purposes is a fairly common practice for Russian enterprises. At the same time, the owner wants to see the real cost of goods, i.e. excluding numerous resales within the holding. 1C provides the ability to keep records in such realities.

As stated in the 1C certificate, the program provides the ability to register receipts and sales for each organization that is part of a trading enterprise (holding). The program allows you to register the transfer of goods between organizations. The transfer of goods between organizations can be made both before the moment of sale of goods to the client, and after the moment of sale of goods to the client on behalf of the organization. The transfer of goods between organizations can be carried out both through a purchase and sale operation, and by transferring goods to a commission.

So, let’s set up the “Intercampaign” scheme.

First of all, you need to check the “Use transfers of goods between organizations” flag. It is located in the “Administration -> Finance” section.
In order for information on the sale of goods to another organization to be automatically recorded during operational work, it is necessary that the “Control balances of goods from organizations” flag is set (in the “Administration -> Finance” section). In this case, when selling goods to a client, information about that goods were sold to another organization on behalf of one organization.Based on this data, it will be possible to automatically create a document for the transfer of goods between organizations.
The next step is to create an intercompany sales scheme (Intercompany). This is done in the section “Regulated accounting -> Setting up the transfer of goods”. Creating an intercompany sales scheme allows you to define a list of organizations that will be able to sell goods to another organization. At the same time, it is separately indicated which of the organizations can sell goods received on commission to another organization. Also, the intercompany sales scheme determines how goods will be resold between organizations: sale of goods or transfer to commission.
It is necessary to create prices that will be set when transferring goods between organizations. Any type of price can be used, but it is required that the selected price type has the “Use when transferring between organizations” flag set. When selling goods to another organization and transferring them for commission, you can use different types of prices. The types of prices and the prices themselves are set in section "Marketing".

This completes the settings.

Then you can begin operational work. Goods are received by one organization and sold to a client on behalf of another organization. The resulting negative balances at the second organization must be liquidated through internal resales, either automatically or manually. This can be done at any time - but BEFORE calculating the cost. Otherwise, cost calculation is not carried out.

Resales are done in the “Regulated Accounting” section, “Transfers and Returns of Goods” page. The “For registration” tab displays a list of documents that need to be completed. Moreover, the goods are collectively grouped by business operation, sender, recipient, warehouse and type of inventory.

Select any item in the list, click “Complete transfer (return) of goods” - the documents are ready.

If a customer returns an item, previously sold under the Intercampany scheme, and the “Sales and returns” checkbox is turned on in the scheme, then automatic registration of return documents between organizations is possible. This is done in the same place, in the “Regulated Accounting” section, the “Transfers and Returns of Goods” page, on the “For Registration” tab.

Alternatively, the goods can be returned from the client directly to the supplier, bypassing the stage of issuing a return document between organizations.

For registration cash settlements between their organizations in cash documents there are corresponding transactions: “Payment of cash flow to another organization” in the Outgoing cash order and “Receipt of cash flow from another organization” in the Incoming cash order. To reflect non-cash payments, use the document Write-off of non-cash funds with the transaction type “Payment to another organization”. Those. one document debits funds from the current account of one organization and credits funds to the current account of another organization.

Control calculated V carried out by the report “Settlements between organizations”.

What kind of reports can be used to control the balance of goods when working according to the Intercampany scheme? Oddly enough, the report “Remains of Goods of Organizations” (section “Inventories and Purchases”) does not reflect negative balances resulting from purchases from one organization and sales from another organization. But they can be controlled by reports from the section “Regulated Accounting”: “ Registration of transfers of goods”, “Registration of returns of goods”, “Registration of commission reports”.

With their help, you can control the situation when there was a cancellation (adjustment) of the sale, but resale remained the same. In this case, negative balances will appear in the “Balance to be processed” column. If you decrypt it using the registrar, you can get to the documents that need to be corrected.

When analyzing production costs we see that resales do not affect the original cost of the goods, this is good. But resales are included in the financial result. This can be seen, for example, in the “Financial Activity Analysis” report. To separate resales from other activities, you can indicate some special division in resale documents, and then build reports with grouping or selection by divisions.

Additional costs are calculated correctly, regardless of the costing method.

Negative experience. If there were returns between organizations, then calculating the cost using the FIFO method gives an incorrect result. For example, there was a receipt of 1 sofa for 15,000 rubles. Then, sequentially - sale to a buyer from another organization, resale between organizations, return from the buyer, return between organizations. After the calculation, the cost of 1 sofa was 250,833.33 rubles! But if you calculate the cost “by average”, then everything is calculated correctly.

This is probably not the only drawback. However, in general, the scheme of resale between their organizations in UT 11 has been significantly simplified compared to UT 10.3.

Immediately after installing the program on workstations, the initial settings are configured. The setup can be done during the work process, but it is more correct to correctly implement this step before creating the main documents and transactions, since the correct generation of the organization’s management reporting depends on the correctness of the settings in the system.

The initial setup in 1C UT 11.4 is performed in the “Research data and administration” section. For convenience, setting up the program is divided into sections “Enterprise”, “Nomenclature”, “Planning”, etc. Let's start with the "General Settings" section.

To set a unique name for the infobase, go to the “Master data and administration” group, section “Administration-General settings”. In the “Program Title” field, enter the name of the database, which will be displayed at the top of the 1C program. On this tab, you can configure the time zone, specify the types of contact information for various system objects and the ability to use additional details and information, configure storage of the history of changes to documents and program reference books, as well as full-text data search, and allow the use of an electronic digital signature.

The functionality of the program (full or simplified) and the type of Interface can be selected in the “Master data and administration” group in the “Administration-Interface” section.

Setting up user rights

In the same group, in the “Setting up users and rights” section, you can set the access rights of various user groups to documents, directories, and reports. In this case, department heads are usually privileged users. The user who has access to the full range of actions with the system is the Administrator. This role should be assigned to a narrow circle of employees. A user with these rights has access to the Configurator mode with the ability to delete and correct any information in the database.

Let's go to the section "Master data and Administration - Setting up Master data and sections - Enterprise". This section consists of the following subsections:

Organization – allows you to configure various parameters of the organization, for example, work schedule, departments, etc.;
Currencies – allows you to configure currencies for various types of accounting.

Let's take a closer look at setting up each of the subsections of the "Enterprises" section.

Subsection "Organizations"

To correctly manage inventory in the 1C Enterprise program, control the terms of obligations under contracts and the validity periods of powers of attorney, a work schedule is configured. The program allows you to create and store work schedules that are used in the enterprise.

Schedules are formed on the basis of production calendars. You can use work schedules both for the enterprise as a whole and for its divisions (for example, a warehouse work schedule). For a company that has several legal entities, for correct accounting in 1C, it is necessary to set the accounting attribute for several organizations, to be able to maintain records by division, set the “Divisions” attribute and, if necessary, activate separate maintenance of managerial and regulated accounting.

Subsection "Currencies"

Work in 1C with several currencies can be organized using the settings in this section. We set the “Multiple currencies” attribute and select the appropriate currencies for regulated and management reporting. Typically, organizations calculate revenue and profit for “management” in USD, and for regulated reporting – in national currency (for the Russian Federation – Russian ruble). Also in this section you can configure the downloading of currency rates from any available site that provides open APIs. This service is provided for free by the RBC website, or you can download courses directly from the website of the Central Bank of the Russian Federation.

Setting up an enterprise structure

Typically, an organization consists of several departments, for example, a sales department, a purchasing department, a legal department, and an information technology department. This structure is reflected in the section “NDS-Enterprise Structure”. All departments can be arranged in a hierarchical order, indicating department heads.

Setting up the “Nomenclature” section 1C Trade Management 11.4 (UT 11)

To use different types of nomenclature 1C Trade Management 11.4 (UT 11) from “Product” and “Service”, the “Many types of nomenclature” attribute is set. This will also be an additional area for analytics.

If you make the “Item sets for sale” setting active, then in 1C you can create sets of items for subsequent sale. You can set up accounting, reception and transfer of reusable containers, as well as automatic substitution of containers in documents.

If we have a product range with similar product properties (color, size), then check the “Product characteristics” checkbox. They are used to store and display complete information about a product. These characteristics are displayed in the item card and during online trading on the b2b portal.

To control the quality of goods, the “Quality of goods” attribute is established. This option allows you to reflect various categories of defects in the 1C UT 11.4 system and process them correctly in the future. The section indicates the units of measurement of items - weight, volume, area and length. These units will be taken into account in the reports.

The uniqueness of item items is controlled by setting the attribute in the “Creation Settings” subsection. The subsection defines the possibility of combining items into separate segments, which can be used for selection and setting restrictions on discounts (markups).

You can set the item search settings: as a rule, you specify an advanced search, since the standard search is performed only by values in one column.

Setting up the “Planning” section 1C Trade Management 11.4 (UT 11)

Setting up planning parameters in the system includes the ability to maintain sales plans for items and without items (aggregated by product categories), taking into account seasonal coefficients, filling out inventory planning documents based on statistical data, as well as maintaining plans for assembling (disassembling) sets, plans for purchasing goods to create orders for suppliers according to plans.

Setting up the “CRM and Marketing” section of 1C Trade Management 11.4 (UT 11)

Subsection “CRM Settings”

To separate parent counterparties and their subsidiaries in the system, you can enable the “Manage partners and counterparties independently” option in the “CRM Settings” subsection. The function allows chain stores to create one counterparty (head), and to create subordinate counterparties as partners. When changing the legal entity of the main counterparty for a partner, we can create a second counterparty. If you need to organize claims work in 1C 11.4, set the “Fix customer complaints” flag.

You can conduct an enlarged analysis of trading operations by client. To set up business regions, go to the section “CRM and marketing-Settings and directories-Business regions”.

Transaction and contact options are available (information on all types of business relationships and contact roles).

Subsection "Marketing"

In almost all trade organizations, sales are carried out at several types of prices. To do this, set the “Several types of prices” attribute. In accordance with the pricing rules, each counterparty is assigned one or another type of price. If the organization has groups of goods to which the same rules for calculating discounts and pricing apply, then the “Price groups” attribute is set. To assign manual discounts, set the “Manual discounts in sales” flag. There are two types of manual discount restrictions:

Manual discounts by user – the size of the discount depends on the user and is set during order processing;
Manual discounts based on agreements - the size of the discount depends on the individual agreement for the counterparty.

A very convenient mechanism “Automatic discounts in sales”. Used to set automatic discounts for VIP clients.

Let us note the option of using product categories, product collections and assortment management, if necessary. The “Item Sales Rating” checkbox allows you to take into account the sales speed in the context of ratings and product categories when planning.

Section “Sales” 1C Trade Management 11.4 (UT 11)

In this section, select the type of agreements with clients. If during sales both standard agreements and agreements with individual conditions are used (individual system of discounts, credit line conditions, deferred payment conditions, etc.), select “Standard and individual agreements”. Setting the “Agreements with clients” attribute allows the system to conduct mutual settlements with clients in the context of contracts.

This section configures customer orders. Set the “Customer Orders” attribute, and then select one of the usage options:

An order is like an invoice – only for registering a buyer’s account, does not perform any movements;
Order only from warehouse – reserves goods located in the company’s warehouse;
Order from warehouse and to order - in addition to the reserve of existing goods in warehouses, it carries out an order to the supplier for goods that are out of stock.

Let’s set the “Return Applications” flag. This option of the 1C Trade Management 11.4 (UT 11) program allows you to automate the accounting of goods returned by customers, return funds to the client and return goods.

By setting the “Invoices for payment” flag, we will enable storage and accounting of issued invoices.

In the “Approval” subsection, you can enable mechanisms for approving documents - return request, commercial proposal, customer order, agreement with the client, and also assign those responsible for approval via hyperlinks.

The “Retail sales” attribute allows you to carry out all operations related to retail sales in the system, including everything related to sales at remote retail outlets.

Section “Purchases” 1C Trade Management 11.4 (UT 11)

In this section, you configure the parameters of documents related to procurement operations - agreements with suppliers and contracts.

Agreements are used to reflect the terms of interaction with suppliers, for example, types of purchase prices, payment terms, etc.

The subsection “Orders to suppliers” (for recording your own requests) allows you to control not only payment for orders, but also the quantity of goods received. To do this, you should set the signs “Receipt control when closing orders to suppliers” and “Payment control when closing orders to suppliers”.

If in the 1C Trade Management 11.4 (UT 11) system they want to implement the registration of goods receipts for several orders to a supplier, then they set the “Receipts for several orders” attribute. This design provides a one-to-many relationship. To register adjustments to goods receipts and adjustment invoices, set the “Adjustment of acquisitions” flag. If the system needs to monitor the reasons for canceling orders to suppliers, then the “Reasons for canceling orders to suppliers” flag is set.

Setting up the “Warehouse and Delivery” section 1C Trade Management 11.4 (UT 11)

Most organizations that have branches have several warehouses. In addition, there may be virtual warehouses that are physically located in one place, but for correct accounting they are separated. For these purposes, the program provides the function of maintaining several warehouses within one organization and the ability to set the procedure for issuing invoices and expense orders.

Setting up the “Treasury” section 1C Trade Management 11.4 (UT 11)

Maintaining several current accounts of an organization is ensured by setting the “Several bank accounts” attribute. An enterprise may need to organize several cash desks, for example, currency and ruble. For these purposes, the “Several cash desks” attribute is set. For the planned expenditure of finances and the formation of a payment calendar, the “Requests for the expenditure of funds” flag is set. This option allows you to reflect the need for funds, prevent uncoordinated payments of money and control the amount of funds spent. There is an option to use loan and deposit agreements.

Section “Financial result and controlling” 1C Trade Management 11.2 (UT 11)

This section allows you to configure financial accounting parameters: VAT accounting and areas of activity. A trade organization may distinguish such areas of activity as wholesale sales, retail sales, sales to distributors, etc. To organize accounting by activity areas, methods of income distribution are specified. When creating methods, specify one of the existing distribution rules. In this section of 1C Trade Management 11.4 (UT 11) the attribute “Form a management balance sheet” is established. This type of balance sheet is a simplified form of the balance sheet and is used to assess the financial performance of the enterprise. It allows you to manage assets and liabilities, control the direction of use of financial resources, and includes financial reporting data.

Another important point is to enable settings for profit analysis when selling supplier goods. In order to be able to calculate the profit from the sale of goods from a specific supplier, the “Separate cost accounting” checkbox must be checked. Let’s set the sign “Part accounting”. This option allows you to receive goods by batch. Lots of items may differ in purchase price, shelf life, etc.

To limit the list of organizations that have the right to sell “foreign” goods, the Intercompany scheme is used. Using the Intercampany scheme, we can not only limit the list of organizations that have the right to sell someone else’s goods, but also automatically issue documents for the transfer of goods between organizations according to the results of such sales. In order to be able to automatically register sales of goods belonging to another organization, the “Transfers of goods between organizations” checkbox must be checked in the “Goods Accounting” subsection.

Checking the “Control balances of goods of organizations” checkbox serves so that in the process of operational work it is possible to control the total balance of goods of all organizations included in the Intercampany scheme. Based on the results of the shipment of goods received by another organization, a document for the transfer of goods between organizations will be automatically generated.

In this section, you can configure integration with the document management program and data synchronization. After a little configuration of the web service, you will be able to upload and agree on supply agreements, guarantee agreements and commercial proposals. Correct organization of document flow will allow you to control the timing of approval processes, ensure prompt access of all interested participants in the process to documents and storage of electronic versions of documents.

Information from UT can be uploaded to other 1C configurations, for example, to 1C: Accounting, Salary and HR Management, or aggregated in various ways.

In many groups of companies, it is not uncommon for goods to be purchased by one legal entity, and sales are carried out through another. To make this possible, you have to register the sale of goods between your own companies. From the point of view of regulated accounting, such an operation brings profit to one of the companies. But this profit does not need to be taken into account in management accounting, because the sale took place within the holding. The cost of sales in this case will also be different for the purposes of regulated and management accounting.

How can I reflect the sale of goods between my own organizations in 1C: Trade Management? You can do this using ordinary documents - “Sales of goods and services” on behalf of one company and “Receipt of goods and services” on behalf of another. But then management profit will be calculated incorrectly, since it will be affected by the trading margin. In addition, when preparing two documents, the risk of errors increases. Therefore, the program implements a mechanism that allows you to formalize the internal transfer of goods and correctly reflect the profit from their subsequent sale in management accounting.

The group of companies conducts wholesale and retail trade, with purchases and retail sales registered under different legal entities. “The trading house “Complex” purchased goods - juicers, then they were sold at retail on behalf of the individual entrepreneur “Entrepreneur”. It is necessary to reflect in the program the transfer of goods between organizations and their subsequent sale at retail, as well as calculate gross profit for management accounting purposes.

Settings

Section: Master data and administration – Setting up system parameters – Enterprise

In order for the sale of goods within a group of companies to be possible, in the enterprise settings, in the “Organizations” section, not only must accounting for several organizations be enabled, but also the “Transfer of goods between organizations” checkbox must be checked:

In addition, the “Control remaining goods of organizations” flag must be set.

Manual entry of a document for the transfer of goods between companies

Section: Financial results and controlling – Financial accounting of goods – Transfers and returns of goods between organizations

This special document allows you to formalize the sale of goods to another organization, as well as transfer to commission and return documents between organizations (depending on the selected type of transaction).

Let's create a sales document for another organization.

On the “Basic” tab, you must indicate the sending organization, the receiving organization, and the warehouse where the goods are located:

On the “Products” tab, the goods sold and their prices are entered in the same way as in a “regular” sales document:

On the “Advanced” tab, indicate the manager, division, VAT settings, and sales registration option.

When posted, this document does not make any movements in the goods accounting registers, since the goods remain in the same warehouse and in the same quantity, only their ownership changes. Movements are made through the registers of purchases, consignments of goods of organizations, settlements with suppliers and clients, revenue and cost of sales. In this case, operations take place through a predetermined partner “Our Enterprise”.

Now let’s delete the entered “Transfer of Goods” document and consider another way to complete the transfer.

Intercampaign scheme

In practice, it is not very convenient to enter a document for the transfer of goods every time you need to register a sale through another organization. The “Intercampaign” scheme allows you to reflect the sale of goods on behalf of an organization, even if at the time of sale they are registered in another organization (accounting for which is kept in the same database). Then, based on the results of the period, the transfer of goods to the selling organization is automatically processed.

1. Settings for working according to the Intercampany scheme

Section: Financial results and controlling – Service – Setting up the transfer of goods between organizations

Here we see an already completed “chessboard”, which reflects the type of inventory of the owner organization and the possible option for transferring goods between organizations. By default, the option for all is set to “Not transmitted.” To select another option, double-click to open the desired chess cell. For example, in the figure below, a cell is highlighted for setting up the transfer of your own goods from the Comprehensive Trading House to the Entrepreneur Individual Entrepreneur:

Clicking this opens a configuration form where you can specify the transfer option. For our example, select “Sale and Return”:

To exclude an organization from the internal sales scheme, simply select the “Not transferable” option for it. The setting can be changed at any time.

2. Selling goods

We will arrange the retail sale of juicers on behalf of the individual entrepreneur “Entrepreneur” in the standard way, through the cashier’s workplace and the subsequent closing of the cash register shift. A “Retail Sales Report” document will be created. At the time of sale, the juicers are in stock, but they are listed in the Kompleksny Trading House, and not in the Entrepreneur Individual Entrepreneur. Despite this, the program passed the document without any comments.

3. Automatic registration of goods transfer

Let's open the already familiar journal of documents for the transfer of goods between organizations:

Section: Financial results and controlling – Financial accounting of goods – Transfers and returns of goods between organizations).

In the magazine, go to the “For registration” tab. A line appears here indicating the business transaction (sale of goods between organizations), the sender and the recipient. After registering the sale on behalf of the Entrepreneur IP, the program automatically activated the Intercampany scheme and prepared the transfer of juicers from the Kompleksny Trading House to the Entrepreneur IP.

To create a transfer document, select the required line (or several lines) and click “Complete transfer (return) of goods”:

A completed Transfer of Goods document similar to the one above will be generated. The document should be carried out. In our example, it will reflect the transfer of juicers to the Entrepreneur individual entrepreneur.

Financial results and reports

Setting up a direction of activity

To isolate the financial result for internal sales, we will create a separate line of activity for them and set up a rule for distributing income and expenses. For more information on distribution by area of activity, see our material.)

Let’s create a direction, call it “VGO” (intra-group operations):

Now let's set up the distribution of income and expenses for this area.

Section: Financial results and controlling – See also – Setting up distribution of sales by business lines

Let’s create a new setting and in the “Client” field select the predefined partner “Our Enterprise”. Let’s put a mark on the distribution to a specific direction, and in the “Direction of activity” field, select “VGO”. We will indicate the date of use and mark the use. Leave the remaining fields empty:

During distribution, the client has the highest priority. Therefore, now all sales for the “Our Enterprise” client (that is, transfers of goods between our own organizations) will be distributed to the “VGO” line of business.

Financial results

We will perform routine operations to close the current month. Then we will open the financial results reporting panel. Reports will be generated in management accounting currency.

Section: Financial results and controlling – Reports on financial results

We will generate a “Financial Results” report. The VGO line of business reflects amounts related to the transfer of goods between its own organizations. If you need to exclude these amounts from the final result, you can select only the areas of interest in the “Direction of activity” field, excluding “VGO”.

The mutual debt of your own organizations can be seen in the “Settlements between organizations” report.

The cost of goods sold to own organizations, the gross profit and profitability of these operations are reflected in the Inter-Organization Sales report. This information can be useful to an accountant to optimize taxation.