Income in kind posting. How to process salary payment in kind. Documentation of salary payments in non-monetary form

Postings: Agricultural producers issue payment in kind to their employees in the form of agricultural products, which transactions reflect this operation in accounting.

Answer

Debit 70 Credit 90-1- revenue from the transfer of finished products (goods) to payroll is reflected;

Debit 90-2 Credit 43 (41)- the cost of finished products (goods) transferred as wages is written off.

Personal income tax withheld;

Debit 20 (23, 25, 26, 44...) Credit 69 subaccount “Settlements with Pension Fund”- insurance premiums are calculated;

VAT charged;

Debit 70 Credit 50- the remaining part of the salary was issued from the cash register.

Please note that the part of the salary that is paid in kind should not exceed 20 percent of the total accrued salary for the month (). In addition, the condition that part of the salary can be paid in non-monetary form must be stated in the collective (labor) agreement ().

The rationale for this position is given below in the materials of the Glavbukh System for commercial accounting

The accounting procedure for transactions related to payment in kind depends on what property the organization issues to the employee as salary.

Accounting*

When issuing wages in finished products or goods, make the following entries:

Debit 70 Credit 90-1
- revenue from the transfer of finished products (goods) to payroll is reflected;

Debit 90-2 Credit 43 (41)
- the cost of finished products (goods) transferred as wages is written off.

Reflect the transfer of other property (materials, fixed assets) on account of wages in accounting as follows:

Debit 70 Credit 91-1
- revenue from the transfer of property for wages is reflected;

Debit 91-2 Credit 01 (08, 10, 21...)
- the cost of property transferred as salary is written off;

Debit 02 Credit 01
- depreciation on retired property is written off (upon transfer of fixed assets).

Personal income tax and insurance premiums*

From wages in kind you need to calculate:

personal income tax();
contributions to compulsory pension (social, medical) insurance ();
contributions for insurance against accidents and occupational diseases ().

Personal income tax and insurance contributions must be calculated in the same order as when paying wages in cash. That is, on the last day of the month from the entire accrued amount (clause, article 226, Tax Code of the Russian Federation,).

As a general rule, personal income tax is calculated at a rate of 13 percent () on wages paid in kind. Consequently, it is included in the employee’s income, which can be reduced by standard deductions ().

In this case, the tax base is the cost of transferred goods (work, services, other property), which is determined in the manner prescribed by the Tax Code of the Russian Federation. Such rules are established in Article 211 of the Tax Code of the Russian Federation.

An example of how to reflect the payment of wages in kind in accounting and taxation. The organization applies a general taxation system. Income and expenses are determined using the accrual method*

LLC Trading Company Hermes paid manager A.S. Kondratiev receives part of his salary for April in kind. This possibility is provided for in the employment contract.

For April, the employee was credited 6,000 rubles. According to Kondratyev’s application, he was given an iron (a product sold by the organization) worth 413 rubles as part of his salary. (including VAT - 63 rubles). This amount does not exceed 20 percent of the employee’s salary (413 rubles.< 6000 руб. × 20%).

The purchase price of the iron is 295 rubles. (including VAT - 45 rubles). Selling price - 450 rubles.

Kondratiev has no children, therefore the standard tax deductions for personal income tax provided for in paragraph 1 of Article 218 of the Tax Code of the Russian Federation are not provided to him. And payments subject to insurance premiums did not exceed 624,000 rubles.

The contribution rate for insurance against accidents and occupational diseases is 1 percent. In tax accounting, the accountant takes into account contributions during the period of their accrual.

The deadline for issuing wages established at Hermes is from the 3rd to the 6th of the next month. Salaries for April were issued on May 6.

The Hermes accountant made the following entries in the accounting records.

In April:

Debit 44 Credit 70
- 6000 rub. - Kondratiev’s salary was accrued;

Debit 70 Credit 68 subaccount “Personal Income Tax Payments”
- 780 rub. (RUB 6,000 × 13%) - personal income tax withheld;

Debit 44 Credit 69 subaccount “Settlements with Pension Fund”
- 1320 rub. (RUB 6,000 × 22%) - pension contributions accrued;

Debit 44 Credit 69 subaccount “Settlements with the Social Insurance Fund for social insurance contributions”
- 174 rub. (RUB 6,000 × 2.9%) - insurance premiums accrued to the Federal Social Insurance Fund of Russia;

Debit 44 Credit 69 subaccount “Settlements with FFOMS”
- 306 rub. (RUB 6,000 × 5.1%) - insurance contributions to the Federal Compulsory Medical Insurance Fund are accrued;

Debit 44 Credit 69 subaccount “Settlements for insurance against accidents and occupational diseases”
- 60 rub. (RUB 6,000 × 1%) - premiums are charged for insurance against accidents and occupational diseases.

Debit 70 Credit 90-1
- 413 rub. - goods were issued as payment for wages;

Debit 90-3 Credit 68 subaccount “VAT calculations”
- 63 rub. - VAT charged;

Debit 90-2 Credit 41
- 250 rub. (295 rubles - 45 rubles) - the cost of the goods transferred to the employee is written off;

Debit 70 Credit 50
- 4807 rub. (6000 rubles - 780 rubles - 413 rubles) - the remaining part of the salary was issued from the cash register.

When calculating income tax for April, the Hermes accountant included 7,860 rubles in expenses. (6000 rub. + 1320 rub. + 174 rub. + 306 rub. + 60 rub.). When calculating income tax for May, income includes revenue from sales in the amount of 350 rubles. (413 rubles - 63 rubles), and the cost of goods sold in the amount of 250 rubles is included in expenses.

Accrued wages (regardless of the form of payment) are taken into account in expenses when calculating the single tax ().

Condition for delivery in kind

The condition that part of the salary can be paid in non-monetary form must be stated in the collective (labor) agreement (). If there is no such clause in this document, it must be amended. This can be done by approving the amended version of the agreement or by drawing up an accompaniment to it.*

Employee statement

To receive part of the salary in kind, the employee must write an application requesting this ().

What property can be given out*

Any property that is beneficial or suitable for the employee’s personal consumption can be issued as salary (). It could be:

finished products;
goods;
fixed assets;
materials, etc.

Attention: payment of wages in kind may be considered unjustified if employees are given goods at a cost that obviously exceeds the market value (). In this case, the market price is the value of the goods that prevailed at the time of payment of wages in the region where the organization is located.

What property cannot be given away

It is prohibited to issue the following as salary payment:

alcohol;
narcotic, toxic, poisonous and harmful substances;
weapons and ammunition;
bonds and coupons;
promissory notes.

Such restrictions are established by Article 131 of the Labor Code of the Russian Federation.

Issue restrictions

The part of the salary that is paid in kind should not exceed 20 percent of the total accrued salary for the month ().

The chief accountant advises: if the value of the property that the employee asks to be given to him as salary exceeds 20 percent of the accrued amount, register the sale of the property. On the day the salary is issued, run a cash receipt for the value of the property issued. In this case, the employee must sign for the entire amount on the payroll. Then, according to the documents, it turns out that the employee purchased the property for cash, and the entire salary was given to him in cash.

What accounting entries should reflect the following situation: An organization pays an employee for taxi trips for personal purposes in the amount of 1000 rubles. per month. We must charge personal income tax (Dt 70 Kt 68) and insurance premiums (Dt 26 Kt 69) from this amount, which is what we did. But here the question arises: should the amount of this income be reflected in CT account 70? (after all, the program generates a report on insurance premiums automatically, taking into account the F.O.T.). If yes, then what accounting entries need to be made in this case (i.e. Kt 70 and Dt of which account?)

In this situation, the employee receives income in kind. There is no need to make postings on credit 70 of the account; posting on personal income tax withholding: Debit 70 Credit 68.

The rationale for this position is given below in the materials of the Glavbukh System

The procedure for taxation of income paid in kind is established by the Tax Code of the Russian Federation. Such income, in particular, includes:

the cost of goods (work, services, property rights) fully or partially paid by the organization for an employee in his interests. For example, the cost of free meals or training not provided for by law (subclause 1, clause 2, article 211 of the Tax Code of the Russian Federation);*
the cost of goods (work, services) provided to an employee free of charge or with partial payment. For example, the cost of gifts, gift certificates or gift cards exceeding RUB 4,000. per year (subparagraph 2, paragraph 2, article 211, subparagraph 28, article 217 of the Tax Code of the Russian Federation, letters of the Ministry of Finance of Russia dated July 2, 2012 No. 03-04-05/9-809, dated April 4, 2011 No. 03 -03-06/1/207);
the cost of goods (work, services) issued as payment for labor (subclause 3, clause 2, article 211 of the Tax Code of the Russian Federation).

Personal income tax calculation

Personal income tax must be calculated on the last day of the month based on the results of all income received by the employee for this period* (clause 3 of Article 226 of the Tax Code of the Russian Federation). The form of payment of income does not matter. Therefore, on income received by an employee in kind, withhold tax on a general basis (). In this case, the tax base is the cost of transferred goods (work, services, other property), which is determined in the manner prescribed by the Tax Code of the Russian Federation. Such rules are established by paragraph 1 of Article 211 of the Tax Code of the Russian Federation.

When determining the tax base, exclude from it partial payment by the employee for goods (work, services) (paragraph 2, paragraph 1, article 211 of the Tax Code of the Russian Federation).

Withholding personal income tax

Withhold personal income tax on income paid in kind from any monetary remuneration paid to the employee.* In this case, the withheld tax amount cannot exceed 50 percent of the remuneration amount. Such conditions for withholding personal income tax are established in paragraph 4 of Article 226 of the Tax Code of the Russian Federation.

Payment of personal income tax to the budget

The organization must transfer personal income tax to the budget no later than the day following the date of actual tax withholding* (). Therefore, do not pay personal income tax until it is actually withheld from the income of employees (clause 9 of article 226 of the Tax Code of the Russian Federation).

An example of personal income tax withholding from a bonus given to an employee in kind

On January 15, the organization issued the economist A.S. Kondratiev bonus based on the results of work for the year in the form of a car. Kondratyev works part-time at Alpha. The organization does not provide him with standard tax deductions for children, since he receives them through his main place of work.

The cost of the car (including VAT) is 100,000 rubles. It was included in the personal income tax tax base for January. Personal income tax from it amounted to:
100,000 rub. ? 13% = 13,000 rub.

The monthly income an employee receives from the organization is 10,000 rubles. The maximum amount of personal income tax that can be withheld from him is 5,000 rubles. (RUB 10,000 ? 50%). Part of this amount is 1300 rubles. (RUB 10,000 ? 13%) – will be current personal income tax payments. This means that no more than 3,700 rubles can be sent to withhold personal income tax on bonuses issued in kind. per month (5000 rub. - 1300 rub.).

Not all of an employee's salary can be paid in kind by the employer. The size of the non-monetary part is strictly limited by the Labor Code. However, so are the types of property that can be used as payment. Moreover, the accounting procedure also depends on the type of property used.

What restrictions need to be taken into account

Any property that is beneficial or suitable for the employee’s personal consumption can be issued as salary. At the same time, Article 131 of the Labor Code of the Russian Federation prohibits the issuance of: alcoholic beverages, narcotic, toxic, poisonous and harmful substances, weapons and ammunition, bonds and coupons, promissory notes.

The part of the salary that is paid in kind should not exceed 20% of the total amount of accrued salary for the month (Article 131 of the Labor Code of the Russian Federation). If the value of the property that the employee asks to be given to him as salary is more than this maximum, it is better to formalize the sale of the property. To do this, on the day the salary is issued, enter a cash receipt for the value of the property issued, and the employee must sign for the entire amount on the payroll. Then, according to the documents, it turns out that the employee purchased the property for cash, and the entire salary was given to him in cash.

Payment of wages in kind may be considered unjustified if employees are given goods at a cost that obviously exceeds the market price (clause 54 of the Resolution of the Plenum of the Armed Forces of the Russian Federation dated March 17, 2004 No. 2). In this case, the market price is recognized as the price of the product at the time of payment of wages in the region where the organization is located.

How to issue a salary

The condition that part of the salary can be paid in non-monetary form must be stated in the collective (labor) agreement (Article 131 of the Labor Code of the Russian Federation). If there is no such clause in this document, it must be amended. This can be done by approving the amended version of the agreement or drawing up an additional agreement to it.

The employee must also write a statement requesting that part of his salary be given to him in kind (Article 131 of the Labor Code of the Russian Federation). It can be compiled both for a separate payment and for a certain period (quarter, year). In the latter case, by agreement with the administration, the employee has the right to early refuse the in-kind form of remuneration (subparagraph “a”, paragraph 54 of the resolution of the Plenum of the Armed Forces of the Russian Federation dated March 17, 2004 No. 2).

Without these documents, it is impossible to replace part of the salary with payments in kind.

To calculate wages in kind, a payroll in form No. T-51 or a payroll in form No. T-49 is used. To issue wages, you need to draw up a separate statement. The fact is that the payroll in form No. T-53 is intended for issuing wages in cash, so it will be difficult to use it to process payments in kind. You can use the unified form No. 415-APK, approved by order of the Ministry of Agriculture of Russia dated May 16, 2003 No. 750. This is a statement of payment in kind provided for organizations of the agro-industrial complex. But the use of this statement must be fixed in the accounting policy for accounting purposes (clause 4 of PBU 1/2008).

How to reflect in accounting

The accounting procedure for transactions related to wages in kind depends on what property the company issues to the employee as salary.

People's income can be represented not only in the form of money, but also in kind. For example, individuals can receive in-kind income in the form of:

food and personal hygiene products, clothing for those in need;
products that are grown and produced by personal farming;
production from hunting, fishing, picking berries and mushrooms in the forest, etc.

At the same time, the word “natural” is used not so much in the sense of “natural, natural”, but rather “intended not for sale, but for one’s own consumption.”

IMPORTANT! From a tax point of view, such income, along with cash income, is also subject to accounting (that is, income tax is paid on it as well). This is written about in the Tax Code (Article 210). There (Article 226) it is established that firms, entrepreneurs, private lawyers and notaries must themselves calculate and pay personal income tax from the payer (most often we are talking about their employee who receives part of the salary in kind).

Accounting for natural income

Special instructions have been developed for the accountant to take into account the employee’s natural income. They are given below:

The natural share in income can be maximum equal to 20% of his salary, taking into account income tax (Article 131 of the Labor Code). But in this case, income that is not a type of salary (Article 129 of the Labor Code) is not taken into account - for example, travel allowances.
If the employee receives part of the income in kind, then it is necessary to take into account the rules prescribed in paragraph 54 of the Resolution of the Plenum of the Armed Forces of the Russian Federation dated March 17, 2004 No. 2:
- the right to payment in kind is prescribed in an additional agreement to the employment contract or in a collective agreement;
- the employee voluntarily refuses money in favor of food or other goods, of which he has drawn up a written confirmation;
- goods issued as income in kind can only be intended for private use (for example, it is not allowed to give out part of the salary in the form of fittings);
- the cost of goods should not be higher than the price prevailing on the market.
On the amount of income in kind, the amount of accrued VAT depends on what type of product it is paid for (rate 10% or 18%).
The delivery of goods is accompanied by the delivery of a regular invoice, but the invoice is created in one copy and is not given to the employee.
If the share of net profit from the sale of agricultural products produced in the company exceeds 70%, then the payment of wages to employees in the form of these products may not be accompanied by the accrual of VAT (clause 1, clause 1, article 146, clause 20, clause 3, article 149 of the Tax Code of the Russian Federation ).
Income in kind is subject to income tax and insurance contributions (clause 1, clause 1, article 420 of the Tax Code of the Russian Federation); in this case, insurance premiums are calculated based on the current market value of goods (Article 105.3 of the Tax Code of the Russian Federation), and VAT and excise taxes are already taken into account in this amount.
The price indicated in the documents is recognized as a market price if the Federal Tax Service was unable to provide evidence that this is not the case, and in the case where the taxpayer did not independently change the amount of tax (clause 6 of Article 105.3 of the Tax Code).
Receipts in kind are taken into account regardless of the taxation system (general or simplified): see Art. 255, pp. 6 clause 1 art. 346.16 Tax Code of the Russian Federation, Letters of the Ministry of Finance dated May 27, 2016 N 03-03-07/30694, dated November 20, 2015 N 03-03-05/67502.

IMPORTANT!
Salaries in kind cannot be paid with the following goods or financial obligations:

alcohol and drugs;
toxic, poisonous substances;
ammunition and weapons;
promissory notes;
coupons.

Wiring diagram

To correctly record the natural part of income, you should use the entries shown in the table:

Reflection of natural income in form 6-NDFL

Comments on filling out this form are contained in the letter of the Federal Tax Service dated 08/01/2016 No. BS-4-11/13984. Briefly the rules are:

on 020 we write the amount of non-cash income received;
040 - income tax on this income;
070 - income tax on the rest of the salary;
100 - date of receipt of the natural part of the salary;
110 - date of receipt of the rest;
130 - the amount of the natural part of the income.

IMPORTANT!
Federal Law No. 212 contains a list of non-monetary receipts from which insurance premiums are not charged. These include:

travel costs to and from work for persons working in the far north;
costs of training employees in special professional educational programs;
the amount of costs for uniforms required by law for some employees
compensation payments to citizens (subsidies for food, utilities, free housing, etc.).

Income in kind and preferential meals for employees

It happens that an organization holds a festive event, which includes free refreshments for employees. In short, in these situations, workers receive additional income in kind. However, you do not have to pay income tax on it. The corresponding position was stated by the Ministry of Finance of the Russian Federation in a Letter dated March 6, 2013. No. 03-04-06/6715.

It’s a different matter if we are talking about an organized food system for employees (preferential or completely free). In this case, the company is obliged to keep records on the basis of coupons issued to employees or using a special journal where their visits to the canteen are recorded.

There is another system - employees can be given cards with which they pay for food, and at the end of the month, waste is recorded based on actual consumption.

Income in kind and travel of employees

If work involves business travel or if additional expenses are necessary when traveling to work and home (for example, the office is located outside the city), the company is obliged to reimburse all travel costs. Often employees are provided with a travel ticket or compensation for the actual number of trips made. These funds are not income, which means they are not taxed. Therefore, it is incorrect to count them as income in kind.

IMPORTANT! Business travel expenses do not fall into this category. They are compensated by the employer in the manner prescribed by Article 168 of the Labor Code.

In general, accounting for the non-natural part of income does not take much time and effort. You just need to follow the instructions exactly and take into account the latest changes in relevant laws.

Each employee of the enterprise has a material interest - receiving monetary compensation. Salary is a remuneration for work, paid depending on the employee’s qualifications, complexity, quality, quantity and conditions of the work performed. We’ll look at how to make accounting entries for the payment of wages below.

Payment of wages is carried out in two stages:

Payment of advance payment. Advance payment can be made within the employee’s tariff rate, based on the period actually worked;
Payment of the remaining salary:

Payment of accrued wages can be carried out in two forms:

Monetary form of payment: cash and non-cash funds;
Payment in kind: with property assets of the enterprise.

Payment of wages in cash

Payment of wages in cash can be carried out in two ways:

In cash through the company's cash desk. If there are no funds in the enterprise’s cash register, then it is replenished by withdrawing them from the enterprise’s current account. To do this, the cashier or accountant of the company will need a checkbook. The balance of funds intended for payment of wages is either deposited or transferred back to the company's current account.

If an employee’s salary has been deposited, then a corresponding mark is made in the salary sheet “opposite the employee” - “deposited”. An employee can receive deposited funds at any time.

A non-cash form of payment involves transferring wages to bank accounts and plastic cards of your employees.

Payment of wages in kind

Salary in kind can be issued in the following values:

Materials and finished products;
Goods;
Semi-finished products;
Fixed assets.

Salary in kind cannot be more than 20% of the total salary. Payment of wages in kind should be carried out only if there is an application from an employee of the enterprise.

Accounting for payroll payments to employees

Account 70 is used to keep records of settlements with employees regarding wages. The credit of the account reflects the accrual of wages for all categories of employees, and the debit reflects deductions and direct payment:

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Postings for issuing wages

Account Dt	Kt account	Transaction amount, rub.	Wiring description	A document base
Payment of wages in cash
50-1	51	110 000	Funds for payment of wages are credited from the current account to the company's cash desk
70	50-1	110 000	Salary posting issued from cash register
Payment of wages in non-cash form
70	51	128 900	Employees' salaries are transferred to their current accounts, plastic cards	Payroll slip, payment order
91-2	51	128,90	A bank commission has been charged on the amount of salary payments	Bank salary project
Payment of deposited wages from the company's proceeds
50	62	75 000	Proceeds from sales are credited to the enterprise's cash desk to pay wages.	Receipt cash order
70	76	20 500
76	50	20 500	Payment of deposited wages through the company's cash desk	RKO, payroll statement
Salary money received from the bank
50	51	100 500	Cash received from the company's bank to pay salaries	Receipt cash order, check book
70	76	43 500	Wages not received by the employee are deposited	Payroll statement
51	50	43 500	The deposited salary was handed over to the enterprise bank	RKO
50	51	43 500	The cash desk received money to pay deposited wages	Receipt cash order, check book
76	50	43 500	Deposited wages paid	RKO, payroll statement
Payment of wages in kind
70	90-1	55 000	The employee’s salary is paid in finished products, goods, semi-finished products	Buh. reference
90-2	43 (41)	35 000	Write-off of the cost of finished products	Write-off act
70	91-1	89 000	Other property transferred to pay wages	Buh. reference
91-2	08, 10, 21	55 000	Write-off of the cost of other property	Write-off act
02 (05)	01 (04)	18 000	Depreciation of retired assets written off	Buh. reference

Postings for the return of erroneously paid wages

Account Dt	Kt account	Transaction amount, rub.	Wiring description	A document base
20	70	20 000		Buh. reference
50	70	17 400	Erroneously paid wages were returned to the company's cash desk	Receipt cash order
73	70	17 400	A claim regarding erroneously paid wages has been filed with the court.	Claim
70	73	17 400	Claim disclaimer displayed. The court ruled in favor of the employee.	Buh. reference
20	70	20 000	Reversal of erroneously accrued wages	Buh. reference
91	70	20 000	Wages paid by mistake were written off as other expenses	Buh. reference
50	73	17 400	Wages paid by mistake were returned by court decision	Buh. reference
91	70	15 200	Write-off of paid wages upon expiration of the statute of limitations	Buh. reference