Features of the program: flexible staffing without limiting the level of nesting with the ability to include branches with their own structure; import and export of data on employees from 1C programs (Accounting, Salary and Personnel, Integrated, etc.); saving orders and reports in editable XLS formats , DOC or ODT, ODS (regardless of whether you have Microsoft Office or Open Office installed); a time sheet that is automatically generated based on existing orders for the employee and his work schedule. The timesheet has a convenient interface for editing and entering hours worked. All changes made to the timesheet are immediately reflected in the document flow in the form of corresponding orders; the ability to store external documents in various formats (Word, Excel, images, etc.) within the program; the ability to hire several employees with different rates per staff unit; the ability for one employee to work in various positions within one organization at different rates; The program is designed to help personnel officers when calculating length of service. Based on the entries in the work book, the total and continuous length of service of employees is calculated. All calculations made by the user are automatically saved in the database. Thus, the program is an electronic file cabinet of employees’ work records. The program has a fully completed directory of dismissal articles in accordance with the new Labor Code. The program's user interface is intuitive, and working with the program does not require in-depth knowledge of working with a personal computer. The program also has the function of printing a report on the length of service of employees. The program allows you to keep records of internal documents, incoming and outgoing correspondence (faxes, e-mails, postal letters, etc.). You will be able to assign a list of those responsible for approving incoming documents with subsequent status tracking with notification of the approval date. The program can attach an unlimited number of attached files of any format (scanned fax, MS Word, MS Excel, etc.) to a document, maintain structured directories for employees (coordinators and executors), organizations (recipients and senders), generate visual reports on internal documents (keep a journal of documents for the organization) and correspondence, search for the required document using one or more details (number, type, date of creation, etc.)

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Payroll preparation

Service capabilities of the document "Personnel transfer of organizations"

The recommendations given in the methods were modeled in the “Accounting for Ukraine” configuration, edition 1.2. This technique is also applicable for the configuration “Management of a trading enterprise for Ukraine”, edition 1.2.

The document “Personnel transfer of organizations” allows you to change the salary and indexation parameters, as well as make changes to the assignment of an employee. Before making changes, in the document you must select the organization for whose employees the changes will be made, fill out the “Employees” tabular section with a list of employees (the “Fill” button) or use the selection (the “Selection” button), and also indicate the date of the personnel change.

The following are the capabilities of the document “Personnel Transfer of Organizations”:

Increase in salary with a change in the base month for accruals. If an increase in the salary of employees should be reflected in the calculation of indexation, then setting the attribute “Indexation of earnings with a coefficient” makes it possible to set the base month for calculation. To reflect the salary increase on the “Accruals” tab in the line with the accrual for which the size is changing, you must set the “Change” action and set the new accrual amount. To change the base month, you must set the “Indexation of earnings with coefficient” attribute in the document header and the coefficient equal to 1.00.

Figure 1 - Changing the base month for accruals

Changing the assignment of an employee. Setting a new value for the “Division” and “Position” details allows you to reflect the transfer of an employee to a new division or appointment to a new position. To change the assignment of an employee, in the “Employees” tabular section, change the old value of the division or position to the new value of the division or position.

Figure 2 - Changing the assignment of an employee

ATTENTION!
Despite the fact that there are no changes to accruals for the employee, there is no need to delete lines on the “Accruals” tab. The action for accruals must be left as “Do not change”.

It is prohibited to reassign an employee to his previous place of work. If, when changing the department and/or position of an employee, it is necessary to reflect the fact of a salary increase, it is necessary to check the “Indexation of earnings with a coefficient” checkbox or use the document “Entering information about planned accruals”. The service capabilities of the document “Entering information about planned accruals” are described in the article “Service capabilities of the document “Entering information about planned accruals for employees of organizations.”

Printing Form P-5. The button allows you to generate a printed form P-5 for each employee from the document.

Figure 3 - Printed form P-5

Other materials on the topic:
earnings indexation , indexation of earnings with a coefficient, task , indexing , position , personnel movement of organizations, workers,

The software product 1C: Accounting 2.0 contains a personnel accounting subsystem, however, this subsystem includes a limited range of documents that allows hiring, personnel transfer and dismissal of employees. This subsystem is suitable for small businesses with a limited number of employees. The personnel accounting subsystem is available from the “Personnel” menu of the main menu of the program.
Also, the personnel accounting subsystem can be found in the “Personnel” tab of the program function panel.

The personnel records subsystem includes two directories: “Individuals” and “Employees”, which contain information about the organization’s employees.
The directory “Individuals” reflects such personal data of employees as date of birth, gender, place of birth, citizenship, INN, SNILS, as well as addresses and telephone numbers. The “Employees” directory is intended to store information about an employee’s work activity in a given organization.

Recruitment

The 1C: Enterprise Accounting program provides two options for hiring. The first option is when adding an employee, the program automatically prompts the user to create a job order.

The appearance of the hiring assistant is configured by default. In order to use it, you must enter the personnel number, last name, first name, patronymic, date of birth and gender of the employee. If information about this employee is already included in the “Individuals” directory, a window will pop up with a list of individuals with similar data. In this case, select what is checked in the list and click on the “Next” button. To avoid duplicates of individuals, it is not recommended to create new positions in this directory.

The next step in working with the hiring assistant is entering personnel information. In the window that appears, you should note the type of employment of the employee, select the department, position, date of admission, and also enter information about remuneration. If you uncheck the “Create a hiring order” checkbox, work with the assistant will be completed, but the hiring order will not be created.
The next step is to provide additional information required for payroll calculations, as well as for taxes and insurance contributions.

After filling in all the details, click on the “Finish” button. This assistant also offers to immediately receive a printed form of the employment order.
You can turn off the Hiring Assistant. To do this, you should use the change in user settings, which can be found through the menu “Tools” - “User and Access Management” - “List of Users”.

In the list that appears, select the user who needs to disable the automatic appearance of the job application assistant and click on the button.

In the window that appears, check the box next to “Do not use the hiring assistant”, and then save the changes made using the “Ok” button. The second option for hiring employees is to enter hiring orders in the appropriate journal.

If the use of the hiring assistant is not disabled in the user settings, you will have to follow the procedure described above, since in this case the hiring process will be carried out in three stages suggested by the assistant.
If the Hiring Assistant is disabled in the user settings, the program will create a new hiring document in which the user must select an employee and enter HR and payroll information. In this mode, it is possible to enter an order for a group of employees.

You can also print a job order from the hiring document.

Personnel movement

The “Personnel Transfer” document is intended for changing an employee’s personnel information or information about the calculation of his salary. This document can be obtained from the corresponding journal.

When you select an employee, all information about him appears in the document, taken from the relevant reference books and the employment order. In order to change this data in whole or in part, you must indicate the date of translation, as well as change the information to more current ones, and then post the document. It is possible to make a personnel move for a group of employees. A printed form of an order to transfer an employee to another job is available from this document.

Dismissal

The “Dismissal” document is intended to terminate the employment relationship with the employee and is available from the corresponding journal.

To dismiss an employee, you must select him from the directory, indicate the date of dismissal and the reason for dismissal, and then save your choice using the “Ok” button. It is possible to make an order for a group of employees. From this document it is possible to print an order to terminate an employment contract with an employee (dismissal).

Other printed forms for HR specialists

You can view the list of available reports on personnel in the “Personnel” tab of the program function panel.

Personal cards are printed for each employee according to the unified T-2 form. To receive this report, select an employee and click on the “Generate” button.
The “Lists of Employees” report is intended to generate a list of employees of an enterprise for a specific date. Employees for inclusion in this report can be selected and grouped according to various criteria available by clicking on the “Selection” and “Settings” buttons.
An application for voluntary entry into legal relations with the Pension Fund (DSV-1) is generated by selecting an employee and clicking the “Generate” button. It is also possible to obtain a blank application form.

Summarizing the above, it is worth noting that the personnel records subsystem of Enterprise Accounting 2.0 contains a limited list of personnel documents. Therefore, to maintain full-fledged personnel records, you will have to look for other printed forms yourself or use another software product.

The document registers the fact that an employee has been accepted into the organization under an employment contract.

It can be created in 1C in several ways:

1. Personnel records => Personnel records =>
2. Directory Employees => Enter document => Hiring to the organization. (Fig. 1)

Rice. 1 Entering a document from an employee form

In the document "Recruitment to an organization"(Fig. 2) on the “Employees” tab indicates:

• list of individuals hired;
• departments and positions where employees are hired;
• number of bets taken;
• dates of reception and periods of work, if employees are hired temporarily;
• The length of the probationary period, if any, is noted.

Rice. 2 Hiring to the organization. Employees

On the “Accruals” tab (Fig. 3):

• employee;
• type of calculation (for example, salary by day, various allowances, etc.);
• indicators for calculation (salary amount, bonus amount, etc.).

Rice. 3 Hiring to the organization. Accruals

After completing the document, data about the employee and his planned accruals are recorded in the 1C system and will be used in the future when calculating wages.

Document "Personnel transfer of the organization" registers in the system the fact that the employee changes his place of work and/or the amount of remuneration.
In the 1C system, a document can be created in several ways:
1. Personnel records => Personnel records => Personnel transfer of organizations.
2. Directory Employees => Enter document => Personnel transfer of organizations. (Fig. 4)

Rice. 4 Entering a document from the employee form

In the document “Personnel transfer of the organization” on the “Employees” tab (Fig. 5) it is indicated:

• list of transferred workers;
• department and position where the employee is moving;
• number of bets taken;
• date of movement;
• date of return to the “old” place of work if the employee moves temporarily.

Rice. 5 Frame movement. Employees

On the “Accruals” tab (Fig. 6) the following is indicated:

• employee (to change accrual);
• type of calculation;
• action.

"Begin"– starts a new accrual.
"Change"– changes the accrual that the employee already had.
"Stop"– stops the selected accrual.
"Don't change"– the accrual remains unchanged;

• indicators for calculation (salary amount, bonus amount, etc.)

Rice. 6 Frame movement. Accruals

Document "Personnel transfer of organizations" allows index earnings:
check the item “Indexation of earnings with coefficient” => indicate the indexation coefficient => “Fill in”.
After the document is processed, data about the employee and his planned accruals are recorded in the system and will be used in the future when calculating wages.

Document "Dismissal from the organization" registers in the system the fact of termination of the employment relationship with the employee.
A document can be created in several ways:
1. Personnel records => Personnel records => Hiring to the organization.
2. Directory Employees => Enter document => Dismissal from organizations. (Fig. 7)

Rice. 7 Entering a document from an employee form

The following is entered into the tabular part of the document (Fig. 8):

• list of dismissed employees;
• date of dismissal;
• article of dismissal;
• grounds for dismissal;
• checkbox “Stop standard deductions”;
• parameters of compensation for unused vacation.

In the article we will consider the order of reflection in the ZUP 3.1 and 1C: Enterprise 8.3.0 programs. Relocations and layoffs of employees.”

First, let's look at how in the ZUP 3.1 program, what documents are used to document the transfer of an employee (employees). The transfer of an employee (employees) is carried out using different documents, depending on the conditions of the transfer. Let's look at these conditions.

Registration of the transfer using the document “Personnel transfer”, “Personnel transfer (list)” is carried out as a fact of transfer of the employee (employees) to another place of work. To do this, you need to go to the “Personnel ‒ Hires, transfers, dismissals” section, then use the “Create” button to select the “Personnel Transfer” document from the list. Then, in the “Organization” field, you must indicate the organization by selecting from the directory of organizations in which this personnel transfer is registered. If an employee is registered in a separate division on a separate balance sheet, then this separate division must be reflected as an organization. Next, in the “Date” field, indicate the date of the document; the document number will be assigned after it is completed. Then we move on to processing the translation. In the “Employee” field, you must select from the “Employees” directory the employee (employees) who is being transferred to another place of work. In the “Date” field, you must indicate the date the employee(s) were transferred to a new place of work. If an employee (employees) is transferred for a certain period, it is necessary to indicate the end date of the transfer period. Next, in the “Main” tab, you need to check the “Transfer to another department or to another position” checkbox. This is necessary to reflect the new translation conditions. When filling out the “Main” tab, we must indicate to which division, to which position, in what category, to what rate we are transferring the employee (employees).

Also, the transfer of an employee (employees) can be carried out using the document “Movement to another division” (in the “Personnel - Receptions, transfers, dismissals” tab) by selecting from the list. In this case, the document is intended for the mass transfer of employees to another department. The movement of employees can also be carried out using the document “Changing the work schedule by list” (in the “Personnel ‒ Receptions, transfers, dismissals)” tab”, by selecting from the list that allows the movement of employees within the organization to another work schedule, also using the document “Changing planned accruals” (in the tab “Personnel - Hiring, transfers, dismissals”). This document allows you to change the terms of payment when moving an employee (employees) to another department.

Next, let's look at how the movement of employees is reflected in the 1C:Enterprise 8.3.0 program. In order to reflect the transfer of an employee to another place of work in the 1C:Enterprise 8.3.0 program, it is necessary to draw up a “Personnel Transfer” document. To do this, you need to go to the section “Salaries and personnel ‒ Personnel records - Personnel transfers”. Next, you need to create a new document “Personnel Transfer”. This document must reflect the date of the order to transfer the employee to another place of work. It is necessary to indicate the organization from which the employee is being transferred to another place of work. In the “Employee” field, you must select an employee from the “Employees” directory. In the “Date of transfer” field, you must indicate the date from which period the employee is transferred. If an employee is transferred for a certain period, it is necessary to reflect the expiration date of the transfer period. When you check the “Transfer to another division or to another position” checkbox, the fields “Branch (separate division)”, “Division”, “Position”, “Type of employment” and all its planned accruals from assignment to the moment of transfer will be automatically filled in. By checking the “Change accruals” box, you must make all accrual changes according to the personnel transfer. This document is signed by the head of the organization. According to this document, an order (instruction) is issued to transfer the employee to another job.

Further in our article we will look at how to reflect in the ZUP 3.1 program the dismissal of an employee due to a reduction in staff. When an employee is dismissed due to a reduction in staff, severance pay must be accrued for the duration of the former employee's employment. The accrual of severance pay, not exceeding three times the average monthly salary, is made by the “Dismissal” document (in the “Salary - All accruals” section). In the “Conditions of dismissal” tab, in the “Severance pay for” field, you must indicate the number of working days according to the worked schedule of summarized working hours. This accrual is carried out in accordance with the law based on the employee’s average earnings. In the ZUP 3.1 program, it is possible to configure several methods of calculation for payment of severance pay, for example, by the method of taxation of personal income tax. In this case, the accrual type will be available when selected in the document. Next, you need to fill out the sections “Accrued”, “Withheld”, “Average Earnings”, which contain the results of the accrual. The “Accrued” section reflects the result of accrual of severance pay. In the “Withheld” section - calculated personal income tax only from salary payments. Severance pay is not subject to personal income tax. In the “Average Earnings” section - the amount of average earnings, calculated according to the ZUP 3.1 program, based on data on accruals in favor of the employee for the payment of vacation compensation and severance pay. This calculation is indicated in the fields “For compensation” and “For severance pay”. The date of dismissal of the employee is automatically indicated in the “Payment date” field, but the date can be changed if necessary.

To accrue severance pay in excess of three times the average monthly salary in connection with the dismissal of an employee due to staff reduction, it is necessary to create a new type of accrual (Settings - Accruals - Create), reflect the name of the accrual "Compensation upon dismissal" (severance pay in excess of three times the average monthly .earnings). Next, in the “Code” tab, you must specify the “Calculation type code” (it must be unique). In the “Basic” tab, it is necessary to reflect the purpose and procedure for calculating this allowance. In the “Calculation and indicators” section, indicate a fixed amount. In the “Taxes, contributions, accounting” tab, it is necessary to reflect “Personal income tax is subject to income code 4800 “Other expenses””, and also in the “Insurance premiums” section, indicate the type of income “Income fully subject to insurance premiums” in the “Income tax” tab. expense according to Art. 255 of the Tax Code of the Russian Federation to reflect “Taking into account in labor costs under the item” and select paragraphs. 9 tbsp. 255 Tax Code of the Russian Federation. This must be reflected when calculating severance pay when an employee is dismissed due to staff reduction. This type of accrual is carried out using the document “One-time accrual” (in the section “Salary - One-time accrual”). In this document, you must select the created accrual and fill out the document using the “Selection” button. The calculation of insurance premiums and personal income tax is carried out using the document “Salary accrual” (in the section “Salary - All accruals - Create - Salary accrual”). You can check the correctness of the calculation of this accrual using the document “Salt Sheet”.